What are the responsibilities and job description for the Office Administrator position at Atlantic Squared Supply LLC?
The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task.
ESSENTIAL FUNCTIONS
- Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member
- Ensures a seamless billing process for our customers
- Accounts Payable invoice entry
- Assist the branch manager with administrative tasks
- Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records
- Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries
- Create and maintain a filing system for physical records
- Maintain office supply inventories and purchasing needs
- Always maintain strict confidentiality
- Demonstrates a commitment to company mission, vision, and core values
MINIMUM REQUIREMENTS
- High school diploma/GED required
- 1 years of experience in an administrative setting
- Excellent verbal and written communication and presentation skills
- Superior interpersonal skills with the ability to interact with employees at all levels of the organization
- Ability to think independently and critically, analyze and solve problems, and successfully implement solutions
- Possess a strong attention to detail
- Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed
- Experience with Microsoft applications
Benefits:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Company Paid Life Insurance
- Disability Insurance
- 401(k) (with company matching)
- Paid Time Off
- Paid Holidays