(Temporary) Accounts Payable Coordinator

At Atlantic Hospitality, we create spaces that evoke joy, inspire connection, and celebrate the spirit of Maine. Whether you’re delivering exceptional guest experiences, crafting unforgettable stays, or helping shape the warm and welcoming atmosphere that defines us, you’ll be part of a team that values creativity, collaboration, and a deep sense of place. If you’re passionate about hospitality and looking for an opportunity to grow in a company that blends tradition with innovation, we’d love to have you on board!

We are seeking assistance in compelting our year end processes with a temporary position that has potential to lead into a full time opportunity! This assignment will last approximately 4-6 weeks, with the potential to conitnue into the spring and summer. See below for description and details!

Temporary Accounts Payable Coordinator Job Description

Location: Corporate Office

Job Title: Accounts Payable Coordinator

Reports To: Controller

Job Summary:

The Accounts Payable Coordinator plays a key, supportive role within the finance department by processing invoices, tracking payments, communicating with vendors, and ensuring vendor information is accurate. This role helps ensure that payments are made timely while adhering to accounting principles and company policies.

Some Areas of Responsibility:

• Process vendor invoices, expense reports, and ensure accurate coding and approvals.
• Maintain organized and up-to-date financial records of vendor invoices, utility bills, and maintenance costs.
• Record and reconcile financial transactions, including accounts payable, accounts receivable, and general ledger entries.
• Handling accounts payable for separate entities.
• Ensuring invoices are paid timely and accurately while adhering to departmental procedures.
• Communicate effectively with team members to ensure smooth operations.

Qualification and desired Skills

• 2 years of relevant experience in accounting or a related field a plus.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software (e.g., QuickBooks, Excel).
• Planning and multi-tasking
• Excellent analytical and problem-solving skills.
• Self-motivated with a high energy level
• Effective communication and interpersonal skills.
• Maintain confidentiality and adhere to ethical financial practices.

Success Factors:

• Ambassador of Joy: Embody and promote a culture of positivity and enthusiasm, ensuring that both guests and staff feel welcomed, valued, and inspired.
• Customer-Centric Focus: Understand and anticipate the needs of both internal and external guests, consistently exceeding expectations.
• Meticulous Attention to Detail: Deliver work that is precise, thorough, and up to the highest standards of luxury hospitality.
• Effective Communication: Provide clear, concise, and actionable information to ensure colleagues, guests, and stakeholders are well-informed.
• Ownership & Accountability: Take full responsibility for tasks, ensuring they are followed through to achieve the desired results.
• Foster Team Collaboration: Work collaboratively within teams, motivating others to sustain exceptional levels of performance.
• Build Strong Relationships: Establish trust and foster cooperation with colleagues, guests, and partners to promote mutual success.

Additional Responsibilities:· Any other duties assigned by Supervisor.