What are the responsibilities and job description for the Medical Records Analyst I - Part Time, Variable Shift, Mother Baby, Atlantic Health Overlook Medical Center position at Atlantic Health?
Job Function
JOB DESCRIPTION
Job Function: 01. Creation of Birth Certificate - Gathers necessary data for completion of Birth Certificate and Fetal Death Certificate forms. Accurately enters all information needed for the birth certificate into the VERI. Obtains parental review of all information that will be included on the Birth Certificate. Obtains signatures as per DOH guidelines. Ensuring strict confidentiality at all times.
Job Function: 02. Educates/Assists - Educates married parents on the process of their child's birth certificate and social security number. Educates unmarried parents to legally establish paternity of their child. Is able to communicate the process of submitting the Certificate of Parentage to the DOH and the time frame in which to expect documents to be ready. Provides parents with necessary documents i.e. proof of birth for insurance companies.
Job Function: 03. Maintain Data Integrity - Prints basic reports for purpose of assuring integrity of data base and to assess and organize workload: Daily Delivery Log, Admit Checks, DC Mom, DC Baby. Consults medical record and/or clinical resource (RN/MD) to verify data in the VERI. Makes needed corrections. Prints, scans, and emails when alteration of electronic record is necessary for the maintenance of data integrity.
Job Function: 04. Record Keeping/Birth Certificate Office - Verifies the data entry of all births and fetal deaths into the VERI. Maintains a log of all births by date of birth, date of release to Morristown Town Hall. Maintains on-site files of all birth certificate/fetal death applications by ensuring placement of all documents with baby's medical record as well as any imperative documents in files within the office for future access.
Job Function: 05. Timely Completion of the Birth Certificate - Assures physician certification of each live birth for the Birth Certificate. Completes all birth certificates (parents have proofread and signed) no later than the day before the mother is discharged. Communicates the reason for any exception to this standard to colleague following next day.
Job Function: 06. Releases - Release of Birth Certificate within 5 days of the birth. Release of all other release points once data integrity has been reviewed.
Job Function: 07. Unresolved - Maintains a low volume of unresolved records on the VERI queue. Reviews unresolved fields each day to ensure records are not withheld from release points.
Job Function: 08. VERI Admin Maintenance - Education/Resource/Troubleshooting. Assists L&D and Mother Baby staff when VERI problems occur. Trouble shoots basic VERI computer problems or assists in obtaining help from ISS when necessary. Attends assigned number of staff meetings for the year.
Required
QUALIFICATIONS
At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:
We Have Received Awards And Recognition For The Services We Have Provided To Our Patients, Team Members And Communities. Below Are Just a Few Of Our Accolades
Our Atlantic Neuroscience Institute is the region’s leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife® program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year.
Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet® recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What’s more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH).
Team Member Benefits
Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
JOB DESCRIPTION
Job Function: 01. Creation of Birth Certificate - Gathers necessary data for completion of Birth Certificate and Fetal Death Certificate forms. Accurately enters all information needed for the birth certificate into the VERI. Obtains parental review of all information that will be included on the Birth Certificate. Obtains signatures as per DOH guidelines. Ensuring strict confidentiality at all times.
Job Function: 02. Educates/Assists - Educates married parents on the process of their child's birth certificate and social security number. Educates unmarried parents to legally establish paternity of their child. Is able to communicate the process of submitting the Certificate of Parentage to the DOH and the time frame in which to expect documents to be ready. Provides parents with necessary documents i.e. proof of birth for insurance companies.
Job Function: 03. Maintain Data Integrity - Prints basic reports for purpose of assuring integrity of data base and to assess and organize workload: Daily Delivery Log, Admit Checks, DC Mom, DC Baby. Consults medical record and/or clinical resource (RN/MD) to verify data in the VERI. Makes needed corrections. Prints, scans, and emails when alteration of electronic record is necessary for the maintenance of data integrity.
Job Function: 04. Record Keeping/Birth Certificate Office - Verifies the data entry of all births and fetal deaths into the VERI. Maintains a log of all births by date of birth, date of release to Morristown Town Hall. Maintains on-site files of all birth certificate/fetal death applications by ensuring placement of all documents with baby's medical record as well as any imperative documents in files within the office for future access.
Job Function: 05. Timely Completion of the Birth Certificate - Assures physician certification of each live birth for the Birth Certificate. Completes all birth certificates (parents have proofread and signed) no later than the day before the mother is discharged. Communicates the reason for any exception to this standard to colleague following next day.
Job Function: 06. Releases - Release of Birth Certificate within 5 days of the birth. Release of all other release points once data integrity has been reviewed.
Job Function: 07. Unresolved - Maintains a low volume of unresolved records on the VERI queue. Reviews unresolved fields each day to ensure records are not withheld from release points.
Job Function: 08. VERI Admin Maintenance - Education/Resource/Troubleshooting. Assists L&D and Mother Baby staff when VERI problems occur. Trouble shoots basic VERI computer problems or assists in obtaining help from ISS when necessary. Attends assigned number of staff meetings for the year.
Required
QUALIFICATIONS
- High School Diploma required
- Vital Statistic experience preferred
- Preferred Veri and DOH experience
At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:
- Atlantic Health Morristown Medical Center, Morristown, NJ
- Atlantic Health Overlook Medical Center, Summit, NJ
- Atlantic Health Newton Medical Center, Newton, NJ
- Atlantic Health Chilton Medical Center, Pompton Plains, NJ
- Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
- Atlantic Health Goryeb Children's Hospital, Morristown, NJ
- Atlantic Health CentraState Healthcare System, Freehold, NJ
- Atlantic Medical Group
- Atlantic Visiting Nurse
- Atlantic Mobile Health
- Atlantic Rehabilitation
We Have Received Awards And Recognition For The Services We Have Provided To Our Patients, Team Members And Communities. Below Are Just a Few Of Our Accolades
- Chosen for 17 years by Fortune as one of the magazine’s “100 Best Companies to Work For."
- Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the “World’s Best Hospitals” in 2026.
- Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report’s 2025-2026 Best Hospital rankings.
- Atlantic Health scored four “A” grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.
- Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.
- Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare – 2026.
- Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.
- Named by Newsweek as one of America’s Greatest Workplaces for Inclusion & Diversity 2025.
- Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.
Our Atlantic Neuroscience Institute is the region’s leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife® program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year.
Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet® recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What’s more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH).
Team Member Benefits
Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
- Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
- Life & AD&D Insurance.
- Short-Term and Long-Term Disability (with options to supplement)
- 403(b) Retirement Plan: Employer match, additional non-elective contribution
- PTO & Paid Sick Leave
- Tuition Assistance, Advancement & Academic Advising
- Parental, Adoption, Surrogacy Leave
- Backup and On-Site Childcare
- Well-Being Rewards
- Employee Assistance Program (EAP)
- Fertility Benefits, Healthy Pregnancy Program
- Flexible Spending & Commuter Accounts
- Pet, Home & Auto, Identity Theft and Legal Insurance
Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
Salary : $21 - $35