What are the responsibilities and job description for the Executive Assistant position at Atlantic Group - New York?
The Atlantic Group has partnered with a boutique law firm in the Financial District. They have an immediate need for an Executive Assistant to join their team.
Summary:
Searching for a dedicated EA to the Managing Partner, about 70% executive/business support and 30% personal. Also supports the Operations Manager and the office overall with admin, supplies, deliveries and ad hoc projects. Searching for someone tech-forward who will try new tools and dashboards.
Work Schedule: 5 days/week on-site
Job Description:
-Manage the Managing Partner's inbox: triage, prioritize, and draft correspondence on their behalf
-Own complex calendar management, scheduling across internal teams, clients, and outside counsel
-Coordinate all business and personal travel, including itineraries, bookings, and changes on the fly
-Handle personal matters for the Managing Partner, including gift selection and coordination, appointments, and household/vendor logistics
-Track and reconcile business and personal expenses; support personal bill payment and financial recordkeeping
-Serve as liaison to the Managing Partner's outside personal and professional service providers (accountants, advisors, vendors)
-Provide administrative support to the Operations Manager and take on ad hoc projects as the firm grows
-Find, test, and roll out productivity tools, trackers, and dashboards to improve how the office and the Managing Partner's workflow run
-Coordinate daily firm lunches, incoming and outgoing packages, and deliveries
-Order and maintain office supplies and groceries across both offices; manage vendor relationships and reorders
-Handle day-to-day office tasks and errands to keep operations smooth
-Maintain strict confidentiality around all personal, financial, and firm matters
Requirements:
-5-8 years experience supporting a senior executive or partner
-Bachelor’s degree preferred
-Experience handling personal finances
-Can stay reasonably reachable between 5:00 a.m. and 11:00 p.m. for time-sensitive needs (availability, not active work throughout)
-Tech-savvy
Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.
ID: 50643
Salary : $100,000 - $120,000