Administrative Officer

The purpose of the position is to perform all administrative functions that include Personnel and Human Resources, Analysis and Problem Solving, Contracting/Procurement, Budget Administration and other related administrative matters in support of the department.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:

You may qualify based on your experience and/or education as described below:

• FOR THE GS-09 POSITION: Your resume must demonstrate one year of specialized experience equivalent to the next lower grade level (GS-7) or pay band in the federal service or equivalent experience in the private or public sector performing duties of an Administrative Officer, including: 1) Compiling information and preparing administrative reports for briefings; 2) Maintaining and updating databases and shared computer drives; 3) Providing advice and assistance to managers and staff concerning personnel processes and procedures; and 4) Coordinating with management to control purchasing and use of supplies. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
• FOR THE GS-11 POSITION: Your resume must demonstrate one year of specialized experience equivalent to the next lower grade level (GS-9) or pay band in the federal service or equivalent experience in the private or public sector performing duties of an Administrative Officer, including: 1) Coordinating and monitoring the functions of administrative services within an office; 2) Managing budget activities; 3) Assisting with contracting functions and managing procurement; 4) Assisting with human resources functions to include recruitment, position classification, performance, training, etc.; 5) Preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

You will be rated on the following Competencies for this position:

• Personnel and Human Resources
• Analysis and Problem Solving
• Contracting/Procurement
• Budget Administration

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required.For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

Personnel Administration and Management

• Leads in administering programs concerning equal opportunity, merit promotion, employee/labor-management relations and position management
• Space management
• Approving supply orders and resource management

Budgeting/Financial Management

• Maintains awareness of available resources and makes recommendations regarding needs and distribution
• Gathering and analyzing budget needs
• Maintains internal controls for fiscal management
• Assembles and compiles budget information

Procurement/Contracting

• Manages procurement and contracting for the service
• Prepares procurement requests and evaluates proposals for work
• Initiates and prepares contracts

***Performs other related duties as assigned.***

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday, 7:30am - 4:00pm

Salary : $65,271