Events and Hospitality Coordinator

Metro Atlanta’s No. 1 residential real estate firm is seeking a highly organized and service-oriented Events and Hospitality Coordinator to join our Atlanta-based real estate team. The Hospitality Coordinator plays a key role in creating exceptional experiences across our firm’s offices and events. This role blends event execution, logistics management and high-level service coordination, ensuring every internal and client-facing engagement reflects our brand’s excellence. The position requires precision, confidence and proactive decision-making in a fast-paced, professional setting.

This role partners directly with the Executive Assistant to the President and CEO as well as senior leadership to execute firm-wide experiences and initiatives. The position is highly visible and integral to maintaining the company’s brand standard of excellence.

This position may require occasional travel between our Atlanta-area offices to support events and on-site coordination.

Schedule: Monday – Friday 8:00 a.m. – 5:00 p.m., occasional evening or off-site event support is expected.

Salary: Commensurate with experience

Key Responsibilities:

Event Coordination & Hospitality Management

• Assist EA in planning, organizing, and executing company-wide events (on-site and off-site).
• Manage catering and hospitality needs for meetings and events (excluding sales meetings).
• Prepare event proposals with multiple options based on budget and event type; oversee all logistics and confirmations.
• Serve as the main point of contact for vendors and service providers to ensure smooth event execution.
• Process event-related billing accurately and on time, following internal accounting procedures.

Travel & Logistics Support

• Assist managers with travel arrangements (flights, hotels, transportation) per EA guidance and company policy.
• Coordinate all travel logistics and ensure smooth communication with service providers.

Administrative & Marketing Support

• Create and manage Typeform questionnaires for event planning and feedback.
• Design and send event invitations via Paperless Post, OTTO texts, and ActivePipe.
• Track RSVPs and maintain accurate event data.
• Provide cross-departmental administrative support for hospitality and marketing initiatives.
• Support marketing communications, including setting up Egnyte folders and submitting design requests.

Technology & Meeting Space Support

• Coordinate with IT for meeting setup with AV, presentations, and music for events.
• Partner with front desk coordinators to ensure smooth event execution, managing troubleshooting when necessary.

Vendor & Front Desk Coordination

• Maintain clear communication with vendors and front desk teams for setup, delivery, and event execution.
• Provide detailed event instructions and timelines to ensure seamless operations.

Seasonal & Special Projects

• Organize and manage annual programs such as Adopt-a-Family and holiday card mailings.
• Coordinate birthday and holiday cards from leadership and managers as requested.

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Required Qualifications:

• A minimum of two years of experience in hospitality, event coordination, or office management.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication.
• Proficient in Google Suite, Paperless Post, Typeform, and event coordination tools.
• Detail-oriented and proactive, with a high level of professionalism.
• Self-sufficient and accountable, yet comfortable working under direction.
• Flexible, adaptable, and thrives in a fast-paced environment.

Preferred Qualifications:

• Corporate or real estate industry experience.
• Basic understanding of AV setups and meeting technology a plus.