Contracts Coordinator

Atlanta Beltline, Inc. is the official implementation agency for the Atlanta Beltline, the 22-mile rail- to-trail conversion that’s one of the largest, most wide-ranging urban redevelopment programs in the United States. Its vision is to be the catalyst for making Atlanta a global beacon for equitable, inclusive and sustainable city life. The Atlanta Beltline is building a more socially and economically resilient Atlanta with our partner organizations and host communities through job creation, inclusive transportation systems, affordable housing and public spaces for all.

The Contracts Coordinator will support ABI’s Procurement team by providing day-to-day contract administration and procurement support. This role is pivotal in ensuring ABI contracts are properly documented, tracked, and managed throughout their lifecycle, while also contributing to the team’s efforts to enhance project management capabilities and streamline procurement processes. The Contracts Coordinator works under the supervision of the Contracts Administrator and plays a key role in strengthening the team’s efficiency and compliance. The Contracts Coordinator will promote the Vision, Mission and Core Values of ABI while fostering a collegial work environment.

Key Responsibilities:

• Administer and maintain contract documentation, records, and databases.
• Support contract drafting by gathering required documents, scheduling meetings, and ensuring timely approvals.
• Monitor contract milestones, deliverables, and compliance requirements.
• Assist with contract renewals, amendments, and terminations.
• Coordinate communication between vendors, contractors, and internal stakeholders.
• Support preparation of contract management documents, training materials, and workflows.
• Familiarize with procurement and contract management software (Bonfire) and industry standards.
• Ensure proper version control, filing, and electronic document management (T:Drive).
• Utilize Microsoft Office Suite (Excel, Word, PowerPoint) to develop reports, analyses, and presentations.
• Use project management software (Asana) to support collaboration, tracking, and reporting.
• Foster innovation by recommending tools or process improvements to streamline procurement and contracts functions.
• Uphold ABI’s Code of Ethics and the NIGP Procurement Code of Ethics.
• Perform other related duties as assigned.

Education and Experience:

• Associate or Bachelor’s degree preferred. Degree may be waived with five (5) or more years of direct experience in contract administration, procurement, or a related government/non-profit business environment.
• A minimum of 2 years’ hands-on experience with contract management, tracking, and compliance is required.

Qualifications:

• Direct experience in contract administration and procurement support in a government or non-profit contracting environment.
• Strong technical proficiency, including Microsoft Office Suite and document management systems.
• Familiarity with procurement and contract management software (e.g., Bonfire) and project management tools (e.g., Asana).
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to manage multiple contracts, solicitations, and deadlines in a fast-paced environment.
• Strong communication skills (written and verbal) with the ability to interact with staff, leadership, vendors, and contractors.
• Knowledge of public-sector contract management and procurement regulations, vendor management practices, and funding sources.
• Demonstrated commitment to ethical procurement and contracting practices.
• Understanding of the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of your work.

What We Offer:

• Competitive total rewards package that reflects our commitment to employee wellbeing and long-term financial security

• Affordable medical plan offering exceptional coverage and full family eligibility

• Employer-paid dental, vision, short-term and long-term disability, and life insurance plans

• Flexible Spending Account (FSA)

• Competitive PTO benefits to support work-life balance

• Paid parental leave

• Comprehensive retirement program including employer funded 401(a) plan, plus optional

employee funded 457(b) and Roth IRA options

• Professional development opportunities

• Paid volunteer days

• Planned employee engagement activities

• A people-first culture where every voice is valued, and your unique contributions help shape the

future of Atlanta