Senior Program Assistant (Foundation)

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base.At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.


Position Description

Provide support and assistance to the ATI Foundation Team, team members, and clients to accomplish program goals within cost and schedule guidelines. Exercise discretion and independent judgment with respect to matters of significance to the business.


Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

We offer a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.


Essential Functions
Assists with planning and execution of Foundation programs. Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.

Manage calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.

Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.

Coordinates meeting registrations, memberships, supplies, materials, equipment and services.

Prepares and distributes correspondence, reports, technical documents, minutes, brochures, posters, press releases and other informational material.

Develops sufficient program knowledge to effectively interface with team members and clients.

Responsible for the data entry and maintenance of accurate records, including tracking deliverables, invoices, payments, etc.

Assist with the development and maintenance of websites, social media and You Tube channels to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites.

Coordinates program presence at conferences: Prepares and produces informational materials: Contract for booth space and services; Staff booth or assist with coordination of team member staffing; Prepares and distributes various brochures, posters, press releases and other informational material.

Provides support and assistance including drafting program related correspondence, reports, and task descriptions.

Maintains electronic and paper files for programs, including draft and version control, archiving and back-ups.

Provides general administrative support to team members.

As directed, responsible for the preparation and maintenance of accurate financial records.

Additional Responsibilities

• Assists with tracking specific budget items.
• Assists with the training of ATI associates on Foundation programs.
• Performs other duties as assigned by the Foundation team.

Qualifications

• Bachelor's Degree and two years related experience, or an Associate's Degree and four years related experience, or High School and eight years of related experience.
• Minimum of one or more years' experience working in a program support role.
• Communication skills, including presentations, technical reports, meeting management and work group management.
• Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. Canva, Hootsuite and Camtasia experience a plus.
• Must be a U.S. citizen by birth or naturalization, or a green card lawful U.S. permanent resident, or a political asylum in the U.S. Individual must meet the definition of a U.S. person upon hire due to the risk assessment of this position.
• Ability to travel to conferences and meetings required. Weekend travel is very infrequent, but a remote possibility to support the client's needs for an early Monday or late Friday event maybe needed.
• Must successfully pass a background check to access sensitive information and automated systems.
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant's criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Requirements


Work Environment