Elementary School Administrative Asst. (Temporary)

Monday - Friday (5 Hours Per day) Position Summary: The Elementary School Administrative Assistant serves as a welcoming, professional, and responsive point of contact for students, families, staff, and visitors. The Administrative Assistant supports daily school operations by managing front-office communication, responding to questions and requests, coordinating dismissal changes, and helping families and staff access needed resources and services. Essential Responsibilities: Front Office & Communication ● Answer and direct incoming telephone calls in a professional, timely, and welcoming manner. ● Greet and assist students, families, staff, and visitors who contact or enter the main office. ● Respond to routine questions from staff, students, and families or direct inquiries to the appropriate staff member. ● Monitor and respond to office email and other school communication systems. ● Maintain a calm, helpful, and solution-focused presence in the main office. ● Communicate important information accurately and appropriately while maintaining confidentiality. Student & Family Support ● Serve as a primary point of contact for families regarding routine school questions, procedures, schedules, attendance, transportation, and other school-related needs. ● Assist families in navigating school procedures and connect them with appropriate school personnel when additional support is needed. ● Support students who come to the main office and ensure they are connected with the appropriate staff member. ● Maintain a welcoming and respectful environment for all students and families. Dismissal & Student Transportation ● Receive and document parent/guardian requests for changes to a student's dismissal plan. ● Verify dismissal changes according to school procedures before communicating changes to classrooms or dismissal staff. ● Maintain accurate dismissal records and communicate changes clearly and promptly. ● Coordinate with teachers, dismissal staff, transportation personnel, and administrators to ensure students are dismissed safely and appropriately. ● Address dismissal questions and concerns from families and staff. Administrative & Office Support ● Receive, distribute, and organize school correspondence and materials. ● Support administrators and staff with routine clerical and administrative tasks. ● Maintain confidentiality of student, family, and staff information. ● Assist with school-wide events, meetings, registration, and other activities as needed. ● Follow all school, district, and safety procedures. Professional Expectations The Administrative Assistant is expected to: ● Provide exceptional customer service to students, families, and staff. ● Communicate clearly, respectfully, and professionally. ● Exercise sound judgment when responding to questions and concerns. ● Maintain confidentiality and handle sensitive information appropriately. ● Prioritize tasks effectively in a busy school environment. ● Demonstrate patience, flexibility, and a positive attitude. ● Work collaboratively with the other administrative assistants, building administrators, teachers, support staff, students, and families. ● Contribute to a welcoming, safe, and supportive school environment. Reports to: Principal and/or designated school administrator.