Part/Full Time Office Coordinator

Overview

We are seeking a highly organized and proactive Office Coordinator to oversee the day-to-day operations of our Chicago office. This role serves as the central point of contact for office operations, facilities, vendor management, employee engagement, and administrative support. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can effectively manage multiple priorities while delivering exceptional service to employees and visitors.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette.
• Oversee schedule management for staff and appointments, ensuring calendars are up-to-date and conflicts are minimized.
• Coordinate event planning activities for meetings, trainings, and company events to promote team engagement and organizational growth.
• Supervise administrative staff or interns, providing guidance and support for their development and task completion.
• Handle vendor management by liaising with suppliers, scheduling deliveries, and maintaining positive vendor relationships.
• Maintain accurate bookkeeping records using accounting software such as QuickBooks; perform basic accounting tasks including invoicing, billing, and expense tracking.
• Manage confidential information with discretion while ensuring compliance with organizational policies and procedures.
• Assist human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) to prepare reports, spreadsheets, and correspondence efficiently.
• Support office budgeting efforts by monitoring expenses and assisting with financial recordkeeping.
• Ensure all office supplies are stocked and organized; oversee filing systems for easy document retrieval.

Skills

• Proven experience in office administration or management roles with strong clerical skills.
• Excellent communication skills—both verbal and written—to interact effectively with clients, vendors, and team members.
• Proficiency in Microsoft Office applications and familiarity with spreadsheets for data organization.
• Experience with financial software such as QuickBooks or other accounting tools; understanding of bookkeeping principles.
• Strong organizational skills with the ability to multitask in a busy environment while maintaining attention to detail.
• Supervising experience or team management skills to support staff development and workflow coordination.
• Knowledge of event planning techniques for organizing meetings, trainings, or company functions.
• Ability to handle confidential information responsibly with integrity and professionalism.
• Familiarity with human resources practices including onboarding, payroll support, and employee recordkeeping.
• Technical proficiency in office equipment such as multi-line phones, printers, scanners, and other office technology.

Join us as an Office Coordinator to be a key player in creating a welcoming environment that supports our team’s success! Your organizational expertise will help streamline operations while fostering a positive workplace culture built on collaboration and efficiency.

Pay: $25.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance

Work Location: In person

Salary : $25 - $30