What are the responsibilities and job description for the Executive Assistant position at Atherton & Associates, LLP?
Description:
- Acts as trusted, indispensable right hand to assigned partners and work groups, taking ownership of all projects from inception to completion, making impactful decisions throughout the process.
- Masters the technical process of Firm accounting projects, monitors progress and keeps them on track.
- Takes full ownership and responsibility for department administrative/clerical procedures, maintaining pristine physical and digital files.
- Reviews and evaluates administrative practices, policies and procedures; recommends & implements improvements as appropriate.
- Communicates with clients with poise and clarity as the first and most responsive point of contact.
- Balances multiple (and occasionally conflicting) priorities, with the ability to pivot quickly and seamlessly.
- Proactively manages complex schedules for partners, troubleshoots scheduling conflicts, and coordinates meetings and appointments to maximize efficiency.
- Assists in the resolution of complex, highly sensitive, confidential client and administrative matters; proactively identifies potential issues or challenges and implements effective solutions without the need for direction or prompting.
- Leads and manages one or more administrative assistants and/or receptionists, providing training, mentorship, and regular feedback to support their professional growth and ensure alignment with the Firm’s expectations and performance standards.
- Takes a lead role in the recruitment & selection process as necessary to maintain optimal staffing levels: ensures and coordinates administrative coverage at all times.
- Prepare, edit, and proofread correspondence, reports, presentations, etc. as needed or requested by Partner Group.
- Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
- Provides administrative support to various departments within the Firm, including Tax, Audit/Assurance and Client Accounting Services (CAS).
- You exhibit a strong sense of responsibility, consistently following through and ensuring deliverables exceed expectations.
- You have a Bachelor’s degree in Business Administration or equivalent work experience (5 years) in a professional services environment.
- Project Management experience.
- Technologically fluent, with excellent Microsoft Office Suite skills.
- Able to learn industry-specific software quickly and thoroughly.
- Phenomenal communicator, able to develop and maintain strong rapport across all levels of the organization.
- Excellent problem-solving skills and follow-through.
- Strong attention to detail.
- Able to work in a team environment or independently, as needed.
- Complete alignment with Atherton Core Values and Vision.
- High Emotional Intelligence.
- Ability to navigate professional relationships with good-natured grace and be proactive in forging high degrees of trust.
- Able to work 55 hours per week during tax season, similar hour commitments for Audit/Assurance and Client Accounting Services (CAS) busy seasons. Please note that these periods are exceptionally demanding, and consistent availability is critical to meeting client deadlines, maintaining team efficiency, and delivering high-quality service under pressure.