What are the responsibilities and job description for the Senior Creative Project Coordinator position at Athena Global Advisors?
About Athena
Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.
Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.
About the Role
We’re looking for a detail-oriented Senior Creative Project Coordinator to support our Project Management team in delivering high-quality creative work across a variety of channels. You’ll play a critical role in keeping timelines tight, assets organized, and communication flowing, helping projects move forward with care and clarity.
This role carries a higher level of responsibility than a coordinator, with increased ownership in managing day-to-day workflows, maintaining project momentum, and ensuring consistency across deliverables—while partnering closely with project managers who oversee overall project direction, prioritization, and stakeholder communication.
From building project plans and coordinating with internal teams and external partners to tracking feedback and supporting the deployment of final deliverables, this role is ideal for someone who thrives on structure, collaboration, and follow-through in a fast-paced, client-focused environment.
What you’ll be responsible for:
Project Support & Coordination
- Support project managers in day-to-day execution, including tracking timelines, deliverables, and project status
- Build and maintain project plans and schedules to ensure clarity across workstreams
- Operate independently across multiple projects, ensuring work is progressing with limited oversight
- Proactively flag risks, delays, or gaps and escalate to project managers as neede
- Help traffic assets between internal teams and client stakeholders
- Schedule meetings, capture notes, and follow up on action items
- Support project documentation, including status updates and summaries
Asset & Workflow Management
- Manage versioning and organization of creative files
- Ensure final deliverables are properly proofed, approved, and handed off
- Support QA processes and assist with proofreading when needed
- Maintain clear naming conventions and structured file systems across projects
- Help ensure consistency and quality across deliverables
Process & Team Enablement
- Contribute to and help evolve team resources such as templates, checklists, and trackers
- Help maintain and improve internal creative processes
- Support onboarding of new PMs or team members on workflows and tools
- Act as a reliable resource for questions related to process, tools, and asset flow
- Offer input on ways to improve efficiency, collaboration, or asset flow
The skills and experience you should have:
- 3-5 years of experience in project coordination or creative operations
- Strong organizational skills and attention to detail
- The ability to manage multiple timelines, deliverables, and communication threads
- A proactive, solutions-oriented mindset with strong follow-through
- Excellent verbal and written communication skills
- Familiarity with project management tools like Workfront, Airtable, or similar
It's a plus if you have:
- Experience working with creative teams or marketing/brand environments
- Comfort working in a fast-paced, agency-like setting
- Experience supporting multiple projects or workstreams simultaneously
- A calm, proactive energy and a love of keeping things moving
- Medical/Dental benefits including of 1K Health Reimbursement Account
- Matching 401K
- Generous PTO policy
- Substantial Parental Leave Policy
- Hybrid Work Environment (3 days on-site in Philadelphia, PA)
Curious about your career path at Athena? This role is within a rapidly growing creative department and the right candidate can excel, produce great work, and have an immediate impact on Athena’s creative product culture and growth.
Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started.
Athena is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040.