What are the responsibilities and job description for the Administrative Assistant position at Athena Advocacy?
Executive Assistant
Location: White River Junction, VT (Hybrid flexibility)
Employment Type: Full-time, Non-exempt
Website: athenaadvocacy.com
About Athena Advocacy
Athena Advocacy partners with individuals, families, and organizations to build equitable systems of care and support for people with disabilities. Guided by empathy, collaboration, and action, we provide advocacy, strategic planning, and policy leadership that empower communities and strengthen inclusion.
Position Overview
We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to provide direct support to our Principal and play a key role in ensuring the smooth operation of Athena’s administrative, communications, and organizational systems.
This role requires exceptional judgment, professionalism, and discretion, as you will handle sensitive information and represent Athena to a wide range of internal and external partners. The ideal candidate is a natural problem solver who anticipates needs, stays three steps ahead, and thrives in a dynamic mission-driven environment.
Key Responsibilities
- Serve as the Principal’s primary point of contact for internal and external communications, often handling confidential and time-sensitive matters.
- Manage complex calendars, prioritize and schedule meetings, and prepare supporting materials.
- Coordinate travel, events, and meeting logistics, ensuring smooth execution and timely follow-up.
- Draft and manage correspondence, reminders, and background research on behalf of the Principal.
- Support internal and external presentations, communications, and speaking engagements.
- Maintain contact databases, records, and key organizational documents.
- Manage updates to social media accounts, grantee web profiles, and other digital platforms.
- Provide administrative support across Athena’s departments as needed.
Qualifications
- Associate’s or Bachelor’s degree (or equivalent combination of education and experience).
- Minimum of 3 years of executive-level administrative experience.
- Outstanding organizational and communication skills—both written and verbal.
- High proficiency with Microsoft 365, Outlook, Excel, PowerPoint, and Zoom.
- Experience with Adobe Acrobat Pro and Salesforce preferred.
- Proven ability to manage multiple priorities, meet deadlines, and work independently.
- Demonstrated discretion in handling confidential information and professionalism in representing leadership.
- A collaborative spirit and commitment to equity, inclusion, and service.
Why Join Athena Advocacy
- Be part of a mission-driven organization creating systems that support inclusion and dignity.
- Work closely with a passionate, visionary leader and an experienced, collaborative team.
- Enjoy a flexible, supportive work environment that values growth and balance.
To Apply:
Athena Advocacy has partnered with Dan Lyons from The Richards Group to lead this important search. Please send a cover letter and résumé explaining your interest in the position to Dan at dlyons@therichardsgrp.com or call Dan at 802-556-1167 with questions. Applications will be reviewed on a rolling basis.
Athena Advocacy is an equal opportunity employer
Job Type: Full-time
Pay: $24.03 - $31.25 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Flexible schedule
Work Location: Hybrid remote in White River Junction, VT 05001
Salary : $24 - $31