Real Estate Company Assistant/Bookkeeper

Company Description:

At Home Hawaii Real Estate Sales & Property Management is a trusted, locally owned and operated real estate company serving clients throughout Oahu and the Big Island. We specialize in residential real estate sales and professional property management, assisting homebuyers, sellers, investors, property owners, and tenants.

Our experienced team provides personalized guidance throughout the buying, selling, leasing, and property management process. With extensive knowledge of Hawaii’s local communities, neighborhoods, school districts, commute times, and Hawaii-specific requirements—including animal quarantine regulations—we are committed to providing knowledgeable, responsive, and exceptional service to our clients.

Position Overview:

At Home Hawaii is seeking a motivated and detail-oriented Real Estate Assistant & Bookkeeper for a part-time and/or full-time position based in our Honolulu office. The position combines office-based administrative work with occasional off-site property management responsibilities throughout Oahu.

This is an excellent opportunity for someone interested in building a career in Hawaii real estate sales and/or property management. Unlike many real estate positions, this role is hourly and not commission-based.

You will receive hands-on training while working alongside an experienced real estate broker and senior property manager. You will gain practical experience with the systems, software, and processes used in the real estate sales and property management.

You will have the opportunity to work with industry-leading software, including:

Hawaii Multiple Listing Service (MLS)

ZipForm – real estate forms and electronic signatures

Buildium – property management and bookkeeping

QuickBooks Online – bookkeeping and financial management

Responsibilities:

Assist with the daily operations of our real estate sales and property management office.

Provide administrative support to property managers and real estate agents.

Help market rental and sale properties through online platforms and social media.

Respond promptly and professionally to inquiries from clients, tenants, property owners, vendors, and prospective customers.

Schedule maintenance and coordinate with vendors, tenants, and property owners.

Prepare, organize, and process lease agreements and related documentation.

Assist with tenant move-ins, move-outs, and lease renewals.

Maintain accurate and organized transaction and property management files.

Perform basic bookkeeping and financial recordkeeping using QuickBooks Online, including:

Classifying income and expenses

Using Classes or Tags to track individual properties

Recording and organizing financial transactions

Reconciling bank statements

Assist with bookkeeping and property accounting in Buildium, including:

Tracking rental income

Processing and managing vendor bills

Managing security deposit trust accounts

Reconciling bank statements

Processing owner distributions

Assist with other administrative and operational duties as needed.

Qualifications:

Previous bookkeeping experience using QuickBooks Online is required.

Previous experience in real estate, property management, office administration, or document management is preferred but not required.

A Hawaii Real Estate License is preferred but not required.

Strong organizational skills and excellent attention to detail.

Excellent written, verbal, and interpersonal communication skills.

Proficiency with Microsoft Office, including Word, Excel, and Outlook.

Comfortable working with online platforms, property management software, and social media.

Ability to learn new software, systems, and technology quickly.

Comfortable with basic math and financial concepts, including rent calculations and routine bookkeeping entries.

College degree or relevant coursework is preferred; equivalent work experience, particularly in bookkeeping, will also be considered.

Must have a valid driver's license, reliable insured vehicle, and the ability to travel throughout Oahu as needed. Mileage reimbursement is provided.

Compensation:

Compensation will be based on experience and qualifications, including whether the position is part-time or full-time and whether the applicant holds a Hawaii Real Estate License or not. Range $23-$28/hour.

To Apply:

Applicants must currently reside on Oahu and be available for an in-person interview at our Honolulu office.

Please email your resume to Greg@AtHomeHawaii.com. Qualified applicants may also request an employment application.

Please, no phone calls.