What are the responsibilities and job description for the Operations Coordinator position at ASTRO PAK?
Astro Pak is the nation's leading precision cleaning and passivation contractor specializing in on-site cleaning of high purity gas and fluid systems, as well as precision cleaning of components and hardware at the company’s Cleanroom facilities. Astro Pak provides services to over 15 sectors including: Data Centers, Biotechnology, Pharmaceutical, Aerospace, Semiconductor, and other selected Industrial markets. The company, founded in 1959, has performed on-site precision chemical cleaning in every State of the Union as well as several projects in Asia, Canada, continental Europe, England, Ireland and Mexico.
As an Associate Operations Coordinator, you’ll play a key role in keeping our location running smoothly day to day. You’ll be the go-to support for administrative and operational needs—helping teams stay organized, efficient, and focused on what matters most. If you’re detail-oriented, friendly, and enjoy being the person who makes things happen behind the scenes, we’d love to meet you.
This role works onsite at our Kansas City, KS facility Monday-Friday.
What You’ll Do:
You’ll support a wide range of operational and administrative activities, including:
- Provide administrative support to keep daily operations running efficiently
- Receive, sort, and distribute incoming mail and deliveries; manage outgoing mail and freight
- Serve as a welcoming first point of contact—greet visitors and answer/direct phone calls
- Monitor and restock uniforms, safety supplies, office equipment, and chemicals
- Assist with cost-effective travel arrangements and scheduling
- Maintain accurate per diem logs
- Review and correct time sheets for non-exempt employees
- Track and maintain department information in internal systems and databases
- Assist with coordinating technical training as needed
- Support cross-departmental projects and initiatives
- Follow all safety policies and report unsafe conditions promptly
- Build positive working relationships across the company
- Contribute to team and company goals through proactive collaboration
- Promote and live Astro Pak’s Core Values
- Take on other duties as assigned—because no two days are exactly the same
What You Bring:
- High school diploma or equivalent required; associate degree preferred
- 2 years of administrative or operations support experience
- Strong computer skills (Microsoft Word, Excel, PowerPoint)
- Excellent organization, multitasking, and communication skills
- Professional phone etiquette and customer service orientation
- Willingness to work overtime (10–20%), including occasional weekends or holidays
Benefits:
- In addition to highly employer-subsidized medical, dental, and vision plans, Astro Pak offers competitive retirement savings and 401k plans, flexible spending, family leave, training and paid time off.
Astro Pak, LLC is an equal opportunity employer. We provide equal employment opportunity to all qualified applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), age (40 or older), national origin, disability, genetic information, or protected veteran status. We will reasonably accommodate applicants or employees with disabilities, and comply with all applicable federal, state, and local anti-discrimination laws.