International Shipping & Export Documentation Specialist

International Shipping & Export Documentation Specialist

Astro Chemical Co., Inc. | Ballston Lake, NY
Full-Time | Monday–Friday, 8:00 a.m.–4:30 p.m.
Salary: $60,000–$72,000, depending on experience, plus bonuses

About the Position

Reporting to our Traffic Manager, this position is responsible for processing domestic and international shipments, preparing export documentation, and coordinating with carriers and freight forwarders. Our shipments include both regulated hazardous materials and non-regulated chemical products.

The ideal candidate has strong international shipping and export documentation experience, with a working knowledge of U.S. export regulations. Hazardous materials shipping experience is highly desirable, although training and certification can be provided.

Key Responsibilities

• Prepare and process domestic and international shipments via air, ocean, ground freight, and small-parcel carriers.
• Coordinate with freight forwarders and carriers to arrange transportation, provide shipment details, resolve documentation issues, and ensure timely pickup.
• Prepare hazardous materials shipping documentation using established product classifications, including UN numbers, proper shipping names, hazard classes, and packing groups, in accordance with DOT 49 CFR, IATA, and IMDG requirements.
• Prepare accurate shipping and export documentation, including commercial invoices, packing lists, bills of lading, shipper's letters of instruction (SLIs), and other required documents.
• Apply established product classifications, including Schedule B/HTS codes, ECCNs, and country-of-origin information, in accordance with U.S. Export Administration Regulations (EAR).
• Prepare and submit filings through the Automated Export System (AES), including consolidation of commodity classifications, quantities, and shipment values.
• Review shipment information from packaging personnel, including product descriptions, quantities, weights, dimensions, and packaging configurations.
• Maintain accurate shipping records and work closely with the Traffic Manager and packaging team to ensure compliant, accurate, and timely shipment processing.

Qualifications

Required

• Demonstrated experience in international shipping, generating export documentation, and freight forwarding.
• Working knowledge of U.S. export procedures and Export Administration Regulations (EAR).
• Experience preparing international shipping documents and coordinating with freight forwarders or international carriers.
• Familiarity with export commodity classifications, including Schedule B/HTS codes and their application to shipping documentation.
• Strong organizational skills, attention to detail, and ability to manage multiple shipments and deadlines.
• Proficiency with business software, electronic documentation systems, and Microsoft Office.

Preferred

• 5–10 years of relevant international shipping or export logistics experience.
• Hands-on experience with AES/EEI filings, export classifications, and shipment valuation.
• Experience shipping hazardous materials or dangerous goods, including flammable, corrosive, and other regulated chemical products.
• Training or certification in IATA Dangerous Goods Regulations, IMDG Code, or DOT 49 CFR hazardous materials requirements.
• Experience with international small-parcel shipping (UPS/FedEx), palletized freight, and freight forwarders.
• Familiarity with ERP systems, preferably Sage 100.

Schedule

• Monday to Friday, 8:00 AM – 4:30 PM (single shift)
• Lunch 12:00 PM - 1:00 PM
• Full-time, on-site, in person

Benefits

• 100% employer-paid individual healthcare
• $1,000 annual reimbursement for out-of-pocket medical expenses
• 401(k) with 5% employer contribution
• Paid time off plus 11 paid holidays

Note: Starting compensation will be based on experience!

Why Join Astro Chemical?

Join a growing, established manufacturer where you'll work alongside an experienced Traffic Manager, develop specialized expertise in international chemical logistics, and become an important part of our expanding operations.

About Astro Chemical
Founded in 1959, Astro Chemical is a trusted supplier of high-performance coatings, adhesives, saturants, and encapsulants serving the power generation, electrical, aerospace, and composites industries. Our products are engineered to meet demanding specifications, from high-temperature bonding to electrically insulating systems. We offer an in-house formulation and testing lab to support custom product development for unique customer needs.

Job Type: Full-time

Pay: $60,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off

Application Question(s):

• Are you able to work the Monday-Friday 8:00 AM-4:30 PM schedule?
• Why do you believe your background and experience make you a strong fit for this International Shipping & Export Documentation Specialist position?
• Which of the following export documents have you personally prepared? (Select all that apply)

Commercial Invoices
Packing Lists
Bills of Lading
Shipper's Letter of Instruction (SLI)
Certificates of Origin
AES/EEI Filings
None of the Above

• Which of the following have you used in your previous roles? (Select all that apply)

Freight Forwarders
UPS WorldShip
FedEx Ship Manager
AESDirect
Schedule B/HTS Classifications
ECCN Classifications
Sage 100 ERP
Hazardous Materials Shipping Software
None of the Above

• What experience do you have shipping hazardous materials or dangerous goods?

No experience
Limited exposure assisting others
Prepared domestic DOT hazardous material shipments
Prepared international IATA and/or IMDG dangerous goods shipments
Extensive experience with DOT, IATA, and IMDG regulations

Education:

• High school or equivalent (Preferred)

Experience:

• preparing export documentation for international shipment: 5 years (Preferred)

Ability to Commute:

• Ballston Lake, NY 12019 (Required)

Work Location: In person

Salary : $60,000 - $72,000