Administrative Assistant

We are seeking an experienced Administrative Support Specialist with strong billing and PGI (Post Goods Issue) experience to support our operations team. This is a contract role with a day-shift schedule following training, and the primary focus will be on timely and accurate billing, documentation, and cross-functional administrative support. Candidates must be highly organized, detail-oriented, and comfortable working in a fast-paced, regulated environment.

Location: Pittsburg, California 94565

Training Schedule: 6:00 AM – 2:30 PM (2–6 weeks)

Regular Shift: 2:00 AM – 10:30 AM (Monday–Friday)

Pay Rate: $30/hour

Assignment Length: 6–7 months

This is a safety-sensitive position

Key Responsibilities

• Perform billing and PGI (Post Goods Issue) processing with speed and accuracy.
• Provide general administrative support to department leadership or team members.
• Answer phones, manage schedules, coordinate meetings, and support communications.
• Maintain financial records, process supply orders, and handle mail distribution.
• Assist with lab-related administrative tasks, including specimen routing and documentation.
• Support lab staff with preparation of materials, recordkeeping, and routine maintenance.
• Perform QA/QC duties as assigned and ensure compliance with internal protocols.
• Maintain and calibrate lab equipment in accordance with manufacturer guidelines.
• Ensure adherence to laboratory safety standards and procedures at all times.
• Support special projects as needed, collaborating across departments.
  
  

Required Qualifications

• 5 years of administrative support experience, preferably in a lab, scientific, or regulated environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Highly organized with strong attention to detail.
• Familiarity with laboratory terminology, safety procedures, and basic scientific concepts.
• Experience with PGI or ERP systems is a strong plus.
  
  

This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!

INDBH