Senior Administrative Assistant

Overview

SENIOR ADMINISTRATIVE ASSISTANT

LOCATION: Lackland AFB, FL

JOB STATUS: Full-time

CLEARANCE: TS/SCI

TRAVEL: None

Astrion has an exciting opportunity for a Senior Administrative Assistant.

REQUIRED QUALIFICATIONS / SKILLS

• Bachelor’s or equivalent experience
• 3-10 years relevant experience
• *Active TS/SCI Clearance (US Citizenship required)*
• Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized

PREFERRED QUALIFICATIONS / SKILLS

• Prior AF and/or DoD experience
• Knowledge of Air Force instructions and operations
• Prior administrative experience, working with highly technical information

RESPONSIBILITIES

• Advise and assist with various administrative and clerical duties in support of the Technology Integration Group Commander to include developing continuity plans for those administrative and clerical duties.
• Assist the Group Commander in the performance of administrative functions associated with supervision of military and civilian employees.
• Provide support to the Group Commander on the following tasks:

• Maintaining appointment calendars and conference room schedules.
• Scheduling meetings and conferences including those involving staff from outside organizations.
• Answering telephones, forwarding messages, and providing responses to routine queries.
• Supporting DTS functions on behalf of travelers IAW the Defense Travel Administrator’s Manual.
• Assisting with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
• Providing inputs and recommendations regarding administrative and office management processes and procedures.
• Assisting with preparation and updates to program office file management documents.
• Preparing agendas, reports and briefings for staff meetings.
• Assisting with management of organizational workflows.
• Assist with the review and preparation of non-technical squadron correspondence.

• Advise and assist with preparing reports, papers, and briefings IAW Air Force Handbook (AFH) 33-337 and ACC communications policies and templates and prepare correspondence IAW Air Force Manual (AFMAN) 33-326.
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, evaluations/awards, in/out processing personnel, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items.
• Prepare and finalize a wide variety of recurring and nonrecurring correspondences, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
• Responsible for execution of the Drug Demand Reduction program, Dental Program and Leave Web, developing and implementing procedures to track program status and maintain program health.
• Advise and assist with the planning, administering, and monitoring manpower resource requirements. Support deployed/home station members in completing re-enlistments and extensions.
• May be required to monitor the facility entrance, fire alarm status, man the entry control door, and answer the office telephone; provide entry control desk duties including visitor log and visitor badge control, updating end-of-day security checklists and rosters in coordination with the security manager; conducting and supporting security inspections.

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