Mid-Level Executive Assistant

Mid-Level Executive Assistant

LOCATION: Eglin AFB, FL

JOB STATUS: Full-time

CLEARANCE: Secret

TRAVEL: None

Astrion has an exciting opportunity for a Mid-Level Executive Assistant for the Tenants Contract, supporting the Air Force Division.  The successful candidate will assist the 350th Spectrum Warfare Wing (350 SWW), at Eglin AFB, Florida. The 350 SWW is the technical focal point for all electronic warfare (EW) support of warfighter systems for the Combat Air Forces (CAF) fighter, bomber, airborne surveillance, and helicopter platforms. 

REQUIRED QUALIFICATIONS / SKILLS

• Bachelor’s or Master’s degree or equivalent experience
• 3-10 years relevant experience
• *Active Secret Clearance (US Citizenship required)*
• Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized

PREFERRED QUALIFICATIONS / SKILLS  

• Prior AF and/or DoD experience
• Knowledge of Air Force instructions and operations
• Prior administrative experience, working with highly technical information

RESPONSIBILITIES

• Advise and assist with various administrative and clerical duties in support of the 39^th Electronic Warfare Squadron (EWS) commander, to include developing continuity plans for those administrative and clerical duties.
• Assist the Commander in the performance of administrative functions associated with supervision of military and civilian employees.
• Provide support to the Commander on the following tasks:

• Maintaining appointment calendars and conference room schedules.
• Scheduling meetings and conferences including those involving staff from outside organizations.
• Answering telephones, forwarding messages, and providing responses to routine queries.
• Supporting DTS functions on behalf of travelers IAW the Defense Travel Administrator’s Manual.
• Assisting with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
• Providing inputs and recommendations regarding administrative and office management processes and procedures.
• Assisting with preparation and updates to program office file management documents.
• Preparing agendas, reports and briefings for staff meetings.
• Assisting with management of organizational workflows.
• Assist with the review and preparation of non-technical squadron correspondence.

• Advise and assist with preparing reports, papers, and briefings IAW Air Force Handbook (AFH) 33-337 and ACC communications policies and templates and prepare correspondence IAW Air Force Manual (AFMAN) 33-326.
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, evaluations/awards, in/out processing personnel, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items.
• Prepare and finalize a wide variety of recurring and nonrecurring correspondences, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
• Responsible for execution of the Drug Demand Reduction program, Dental Program and Leave Web, developing and implementing procedures to track program status and maintain program health.
• Advise and assist with the planning, administering, and monitoring manpower resource requirements. Support deployed/home station members in completing re-enlistments and extensions.
• May be required to monitor the facility entrance, fire alarm status, man the entry control door, and answer the office telephone; provide entry control desk duties including visitor log and visitor badge control, updating end-of-day security checklists and rosters in coordination with the security manager; conducting and supporting security inspections.

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