Executive Business Process Specialist

Overview

Executive Business Process Specialist

WORK LOCATION: Hanscom AFB, MA

Salary Range

JOB STATUS: Full-time; salaried

CLEARANCE: Secret level

Astrion has an exciting opportunity for an Executive Business Process Specialist located at the Hanscom AFB in Bedford Massachusetts supporting the USAF Aerospace Management Systems Division (AFLCMC/HBA), which is within the Digital Directorate and located at Hanscom AFB, MA.

The Aerospace Management Systems Division (HBA) develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities enabling military, civil, allied, and foreign military sales customers to achieve their mission.

Specifically, this position would be supporting the Front Office Group (FOG), the centralized hub for the Aerospace Management Systems Division. The FOG supports the Senior Material Leader and enables Integrated Product Team (IPT) program execution. Within the FOG, the Program Execution Group (PEG) develops and reviews formal correspondence, briefings, and documentation to ensure content accuracy, completeness, and administrative compliance.

Required Qualifications / Skills

• Clearance: Must have and be able to maintain a Secret Clearance
• Citizenship: Must be a US citizen
• Education: Bachelor’s Degree in a related field and 10 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD. OR,
• 15 years of directly related experience, 8 of which must be in the DoD.
• Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions.
• Proficiency with MS Office and related tools

• Technical Skills
• Division-level tasker and suspense management
• DoD acquisition documentation processing (MARs, APBs, ADMs)
• Budget Execution Review preparation and briefing support
• Knowledge management and organizational knowledge base development
• Defense acquisition management in accordance with DoD 5000 series instructions
• Management Internal Control Toolset (MICT) support
• Personnel and manpower documentation support
• Awards and decorations processing in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805
• Statistical analysis and reporting
• Proficiency with Microsoft Office and related tools
• Interpersonal Skills
• Strong written and verbal communication skills
• Ability to coordinate across Integrated Product Teams and Front Office stakeholders
• Attention to detail to ensure accuracy, completeness, and administrative compliance
• Ability to manage multiple priorities, taskers, and suspenses simultaneously
• Professional judgment when interacting with senior leadership and Government personnel
• Collaborative team player supporting organizational workflow and mission execution
  

Responsibilities

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.

Duties Include But Are Not Limited To

• Manage division-level taskers and suspenses, including maintaining a running list, assigning taskers to appropriate personnel, and ensuring completion.
• Assist with coordination, consolidation, analysis, distribution, and monitoring of action items, suspenses, and responses.
• Gather inputs and documentation, draft responses, and facilitate reporting processes for inquiries from various sources.
• Track and coordinate documentation and staff packages for signature and approval.
• Track Officer Performance Reports (OPRs), Enlisted Performance Reports (EPRs), and civilian appraisals and feedback.
• Facilitate and assist with unit preparedness for inspections and Management Internal Control Toolset (MICT) evaluations.
• Identify, collect, synthesize, organize, and manage organizational knowledge supporting portfolios and products across the division.
• Accumulate, understand, and leverage knowledge of business activities on behalf of the organization and its stakeholders.
• Build and organize organizational and conceptual assets into knowledge bases using IT tools.
• Process, review, and report on acquisition documents, including Milestone Action Requests (MARs), Acquisition Program Baselines (APBs), and Acquisition Decision Memoranda (ADMs).
• Provide guidance, feedback, and management support for Budget Execution Review preparations and presentations.
• Support management functions and processes using analytical methods to gather, analyze, and evaluate information related to organizational structures, resource requirements, manning, human resources, and DoD and Air Force program and project analysis.
• Assist with development and implementation of new or improved business processes using continuous process improvement.
• Assist with processing military and civilian awards and decorations in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805.
• Assist with statistical analysis and reporting related to reports, awards policies, directives, and regulations.
• Assist with management of organizational workflow.
• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation.
• Assist with maintenance of unit personnel management rosters, unit manning documents, and related organizational rosters.
• Draft and maintain office plans and procedures, including organizational baselines, organizational charts, functional statements, mission descriptions, and telephone directories.
  
  

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