What are the responsibilities and job description for the Administrative Support position at Astrion?
Oasis Systems has an exciting opportunity for an Administrative Support Specialist to provide administrative support to the Over-the-Horizon-Radar (OTHR) program, which is within the Battle Management Directorate located at Hanscom AFB, MA.
The Homeland Defense Over-the-Horizon Radar provides the ability to detect targets that are obscured from conventional line-of sight radar systems by the curvature of the earth (hundreds/thousands of kilometers beyond the radar horizon). It will replace expensive airborne early warning systems with less expensive ground-based radars in support of Air Combat Command (ACC), NORADUSNORTHCOM (N-NC), the Air Force Installation and Mission Support Center (AFIMSC), Air Force Civil Engineer Center (AFCEC), Missile Defense Agency (MDA), Homeland Defense (HLD), and Combatant Commanders with initial deployment in the north, south, east, and west mission sector regions.
The candidate's responsibilities will include, but not be limited to, the following responsibilities.
LOCATION: Hanscom AFB, MA
JOB STATUS: Full time
TRAVEL: N/A
RESPONSIBILITIES:
- Manage and track recurring and priority requests for information to include: action items, data calls, and submission.
- Edits documents and assists in staffing documents to ensure timely/proper completion.
- Manage and coordinate all executive level schedules and calendars thru Microsoft Outlook as well as thru web-based tools.
- Prepare, arrange, coordinate, communicate and execute in-person and virtual business meetings, conferences and other events
- Transmit documents and data files, provide electronic records management and document and data repository support, and create document coordination workspace.
- Maintain division recall rosters; assist in executing emergency management recalls of all division personnel
- Assist with in/out-processing of division personnel
- Schedule travel for senior division leadership, process travel vouchers
- Reviews draft products, consolidates and edits reports as required.
- Provide security control point access service for visitors as well as accountability for resident Government and Contractor staff as required.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
REQUIRED QUALIFICATIONS:
- 10 years of administrative support experience (desired), 5 years in DoD (preferred)
- Must have in-depth working knowledge of Microsoft Office Products (MS Outlook, Word, Excel, Power Point), Zoom, MS Teams
- Experience on DoD or Air Force acquisition programs is desired.
- Excellent written and verbal communication skills.
- Candidate must have an active US security clearance.
SECURITY CLEARANCE:
- Secret Clearance and U.S. Citizenship required for all applicants
Oasis Systems is an equal opportunity employer and does not discriminate in hiring or employment on the basis of any legally protected characteristic including, but not limited to, race, color, religion, national origin, marital status, gender, sexual orientation, ancestry, age, medical condition, military veteran status or on the basis of physical handicap which, with reasonable accommodation, render the application to satisfactorily perform the job available.