What are the responsibilities and job description for the Program Coordinator position at Astra Behavioral Health?
This is not just an administrative position.
You will be the bridge between Astra and the schools, while also supporting operations within our Day Treatment programs. That means balancing communication, coordination, scheduling, and problem-solving—all in a fast-paced environment.
If you like staying busy, solving problems, and working with people, this role can be incredibly rewarding.
What You’ll Actually Be Doing
- Coordinating behavioral health services between Astra and local schools
- Acting as the main point of contact for school staff, therapists, and families
- Managing referrals, schedules, and caseload assignments
- Attending school meetings and helping coordinate services
- Supporting Day Treatment program operations
- Assisting with crisis coordination and urgent needs
- Handling parent and school concerns professionally
- Keeping documentation and communication organized and up to date
What You Need to Qualify
- High School Diploma or GED (Associate or Bachelor’s preferred)
- Experience working with:
- Children/adolescents, OR
- Behavioral health, education, or human services
- Strong organizational and communication skills
- Ability to multitask and stay organized in a fast-paced environment
- Must be willing to complete required Safe Crisis Management (SCM) training (provided by Astra) after hire
- Valid Kentucky driver’s license and reliable transportation required
- Must pass:
- Criminal background check
- CPS check
- Driving record check
What Will Make You Successful
- You’re highly organized and detail-oriented
- You communicate well with different types of people (schools, families, providers)
- You stay calm under pressure
- You can juggle multiple responsibilities at once
- You’re proactive and solution-focused
A Quick Reality Check
This role is:
✔ Fast-paced
✔ People-focused
✔ Coordination-heavy
But it also requires:
- Multitasking
- Problem-solving
- Managing competing priorities
- Working in high-stress situations at times
Work Environment
- Based in Day Treatment and school settings
- Frequent interaction with children and adolescents
- Frequent travel between locations may be required
Why Astra?
- Meaningful work supporting youth and schools
- Opportunity to grow within behavioral health operations
- Dynamic, team-oriented environment
- A role that makes a direct impact every day
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have experience with insurance billing and maintaining medical records?
- What is the minimum hourly rate you are seeking? Required for consideration.
- Do you have a clean criminal, driving, and CPS background check?
- Are you comfortable transporting children as needed?
Education:
- Associate (Required)
Work Location: In person
Salary : $37,993 - $53,449