Attendance Secretary - 8 hrs - Grades 9th-12th

JOB TITLE:  Attendance Secretary - 8 hrs - Grades 9th-12th Astoria High School

REPORTS TO:  Site Administrator/Teacher

EVALUATED BY:  Site Administrator

JOB SUMMARY:

The Attendance Secretary performs a variety of clerical work related to student attendance and discipline. The Attendance Secretary greets students and their parents, obtains written and verbal information regarding absences, and inputs this data. This person works closely with the Assistant Principal obtaining and inputting data pertaining to discipline issues. The position requires some use of independent judgment, but the work is generally performed under well-defined rules, standards, policies, and procedures.

QUALIFICATIONS OF POSITION:

• High School Diploma or equivalent as required by OAR 581-37-030, Oregon Department of Education
• Must be 18 years of age
• Must be able to pass a background check
• Computer and the general use of applications
• Microsoft Word, Excel programs and Student Information Systems
• Accurately transfer, record and convey information
• Produce accurate reports and relay information to other team members
• Filing and record keeping systems
• Student behavior and methods to assure proper conduct
• Communicate with parents, students, and other staff in a polite and friendly manner
• Proper first aid procedures
• Perform physical requirements which may include
• Moderate degree of physical stamina
• Frequent standing, walking, bending and occasional lifting/pushing/pulling up to 50 lbs.
• Repetitive movement of reaching overhead, extending, fine motor movement of hands and wrist
• Ability to use telephone, computer, and other office equipment
• Ability to make frequent trips to and from desks, counters, etc. as well as other areas in the school building

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains organized files and attendance records
• Records daily attendance into the Student Information System and monitors period by period attendance of individual students
• Makes contact with parents/guardians to verify absences
• Processes telephone and written messages regarding student attendance
• Monitors all attendance records and correspondence with parents regarding the number of student absences and/or tardies their student has accumulated
• Provides reports to appropriate staff regarding attendance issues
• Communicates with outside authorities in regard to students under their care with teachers/staff
• Processes and inputs all discipline data into student information software program (Synergy, etc.)
• Processes all discipline paperwork and gets copies to the appropriate parties
• Oversees student aides who help with the delivery of student messages
• Provides first aide in the absence of the school nurse as well as disbursement of medications
• Greets students and parents in a professional manner as they enter the office
• Answers phone and fields questions from the public in the absence of the front office secretary
• Knowledge of Astoria School District Policies and building procedures
• Regular and acceptable attendance is required
• Acts as a mandated abuse reporter
• Other duties as assigned

 Desired Skill (not mandatory):

• Bilingual  

POSITION BEGINS:  8/26/2024

SALARY RANGE:  $21.65 min/Hourly (Bilingual $22.93/Hourly)

CLOSING DATE:  Open Until Filled 

FOR INFORMATION CONTACT:

Lynn Jackson, Principal

Phone: 503-325-3911

Email: ljackson@astoria.k12.or.us

ONLINE APPLICATION SUBMIT: 

Note: Application must include the following (via upload to TalentEd Recruit & Hire)

• Cover Letter
• Resume
• Two current letters of recommendation

TalentEd Recruit & Hire

www.astoria.k12.or.us

Salary : $22 - $23