Scheduling Coordinator

Job Title: Scheduling Coordinator

Job Description

The Associate Program Manager is responsible for the administrative coordination, scheduling oversight, and project tracking of multi-site installation and commissioning projects. This role focuses on ensuring consistent, timely, and well-documented execution of project schedules, supporting field installation vendors and internal teams through structured planning, communication, and follow-through.

Responsibilities

• Support and help lead commissioning activities, including QA checklists, functionality verification, and operational readiness.
• Coordinate the transition from installation to clinical readiness, including setup verification, calibration checks, and ensuring patient-ready standards.
• Manage project coordination and schedule/milestone management for multiple site installations.
• Track milestones, risks, and action items, ensuring stakeholders are aligned to timelines and deliverables.
• Interpret technical, construction, or installation documentation and commissioning protocols to ensure consistent execution across sites and subcontractors.
• Facilitate cross-functional, contractor, and customer coordination to confirm readiness, resolve issues, and maintain alignment on expectations.
• Maintain project documentation and reporting, including schedules, timelines, milestones, and status updates using Microsoft Office and project tracking tools.
  
  

Essential Skills

• 2–5 years of experience in field installation and commissioning execution.
• Experience in project coordination and schedule/milestone management for 2–5 years.
• Proficiency in interpreting technical/installation documentation for at least 2 years.
• Experience in cross-functional, contractor, and customer coordination for over 2 years.
• Project documentation and reporting experience for 2 years.
• Strong safety and quality mindset, disciplined in checklist execution, and detail-oriented.
• Proactive risk management skills and the ability to manage changing timelines.
• Accuracy and sound judgment in translating requirements into clear field actions.
• Clear communication, professionalism, collaboration, and the ability to influence without authority.
• Strong organizational skills with consistency and data accuracy.
  
  

Additional Skills & Qualifications

• Bachelor’s degree in Engineering, Operations, Project Management, or a related field preferred.
• Experience supporting field-based projects, installations, or commissioning activities preferred.
• Strong understanding of project coordination, scheduling, and execution processes.
• Ability to read and interpret basic technical, construction, or installation-related documentation.
• Excellent communication and interpersonal skills with the ability to work across internal teams and external partners.
• Willingness and ability to travel up to 50% across the United States.
• Ability to work in dynamic environments and adapt to changing project requirements and timelines.
• Strong attention to detail and problem-solving capabilities.
• Proficiency in Microsoft Office and project tracking tools.
• Experience in medical device, healthcare, or construction/installation environments preferred.
  
  

Work Environment

This role involves working in dynamic environments, requiring travel up to 50% across the United States. The position demands adaptability to changing project requirements and timelines, and proficiency in using Microsoft Office and project tracking tools.

Job Type & Location

This is a Permanent position based out of Valencia, CA.

Pay And Benefits

The pay range for this position is $54080.00 - $83200.00/yr.

Health & Insurance Benefits Bioness Medical offers a comprehensive benefits package for eligible employees, including: Medical insurance (multiple plan options via Aetna) Prescription drug coverage Dental insurance Vision insurance Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options Mental health and substance‑abuse coverage Financial & Protection Benefits 401(k) retirement plan Life insurance & AD&D Short‑term and long‑term disability insurance Accident, critical illness, and hospital indemnity insurance State‑mandated Paid Family Leave (CA) Paid Time Off Paid vacation Paid holidays Sick time Employees consistently reference reasonable PTO policies and work‑life balance in reviews.

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Apr 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.