Project Coordinator ( Big 5 Bank)

Our client, one of the big 5 banks, is looking to hire a Project Coordinator to support their corporate office located in the Toronto, ON area.

This role is Hybrid, 2 days a week in office mandatory.

The Project coordinator is responsible for reporting to the Manager, Records & Information Management (RIM), Internal Controls, Global Wealth Management (GWM), the Manager supports the build out of the GWM RIM program specific to management of physical paper records. This includes the development and implementation of RIM practices and providing guidance on RIM activities related to physical paper records management for GWM.

Job Duties include, but are not limited to the following:

• Together with the Manager, supports the roll-out of new processes and practices for management of physical records including communications and training of key resources within the business responsible or management of paper records.
•  Establishes relationships with key stakeholders within the business and 3rd parties to facilitate the implementation and sustainment of paper records management. Manages Operations
• Together with the Manager and the GWM IT&S team, developments analytics/reporting required to facilitate effective management of physical customer records held within GWM locations.
•  Together with the Manager, develops the project plan, timeline, and schedule for implementation of the new process for management of paper records within GWM locations.
• Together with the Manager, introduces reporting to track the progress of GWM locations RE disposition of paper records within the business in alignment with RIM policies, standards, and guidelines.
• Responsible for facilitating the annual destruction process for GWM records held at Iron Mountain (IM) and tracking progress of GWM business units until completion.
• Provides input RE the effectiveness of existing processes for management of paper records and makes recommendations to create efficiencies, address gaps & mitigate risk to support the records and information practices for GWM. Manages Compliance
• Together with the Manager, ensures management of paper records is aligned to Enterprise-wide and local regulatory policies and procedures (i.e., Global Retention Schedule).
• Together with the Manager, identifies risks and escalates identified issues where appropriate to the Director Records & Information Management.
• Together with the Manager, effectively manages the interests and input of all stakeholders and builds a collaborative working relationship across GWM and Enterprise.
• Together with the Manager, ensures strict compliance with regulatory requirements and assists in responding to regulatory inquiries related to paper records.

 Must Have Experience/Knowledge Of

• 3-5 years’ experience working on projects involving implementation of new processes that involve organizational change     
• Experience with information governance principles, retention schedules, litigation holds, policy, procedure, storage and retrieval, best practices for physical r records
• MS Proficiency (Word, PPT, Excel)
•  Experience managing relationships with internal stakeholders and third-party vendor

Disclaimer

The Company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 844 895-8598 or email However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting.

À propos d'Aston Carter:

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Aston Carter, une division d'Aerotek, est un fournisseur d'envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d'Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s'engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu "best of staffing" par nos clients et le talent que nous recrutons, Aston Carter s'engage à livrer un service hors pair a tous nos partenaires d'affaire.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Salary : $25 - $29