Payroll And HR Assistant

Employee Services Assistant

Job Description

We are seeking a dedicated Employee Services Assistant to join our team. This role involves a variety of responsibilities related to payroll management, employee assistance, and compliance with regulatory standards. The ideal candidate will have a strong background in HR and payroll, and will be adept at handling multiple tasks in a dynamic environment.

Responsibilities

• Complete the Bureau of Labor Statistics surveys for various locations.
• Prepare and submit the Multiple Worksite Report for Virginia, Florida, and North Carolina.
• Assist employees and managers with login issues on the UKG Clocks, Web Clock, and mobile application.
• Serve as a backup to the Payroll System Administrator for payroll maintenance and UKG security setup, ensuring adherence to SOX compliance procedures.
• Manage and report on open UKG cases.
• Submit payroll tax payment coding to accounting, following SOX compliance procedures.
• Oversee the FMLA and STD plans with Lincoln Financial.
• Create Friday STD report for HR and payroll.
• Assist the Human Resources Manager with questions about FMLA or STD claims.
• Monitor the Payroll Tax inbox and notify relevant parties of issues as necessary.
• Handle unemployment claims received by the department, ensuring timely distribution to the appropriate HR Manager for completion.
• Assist the Wellness Program by providing administrative support.
  
  

Essential Skills

• 2-3 years of experience in HR and Payroll.
• Proficiency in payroll tax management.
• Experience with UKG systems.
• Strong understanding of SOX compliance procedures.
  
  

Additional Skills & Qualifications

• Bachelor's degree.
• Experience working in a public company environment.
  
  

Work Environment

This position is fully on-site and based in Norfolk, with working hours from Monday to Friday, 8 AM to 5 PM. The role offers the opportunity to potentially transition into a permanent position at a large, reputable local employer.

Contact Me: Kaitland Clawson

APPLY HERE & BOOK TIME IN MY CALENDAR

Link: https://talentassistant.astoncarter.com/assistant/bookings/ksjok6gb

LinkedIn: https://www.linkedin.com/in/kaitland-clawson-552605154/

Job Type & Location

This is a Contract to Hire position based out of Norfolk, VA.

Pay And Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Norfolk,VA. Application Deadline This position is anticipated to close on Mar 27, 2026.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.