Payroll Administrator

Job Description

The Payroll Administrator will be responsible for processing payroll for approximately 8 out of 24 payroll companies, covering around 1,500 employees across the United States using Enhanced ADP Workforce Now. The role involves supporting the entire payroll process from start to finish, ensuring timely and accurate processing, delivery, and reconciliation of payroll.

Responsibilities

• Manage the day-to-day payroll function systematically, including ADP Essential Timecard maintenance, WFN data integrity, and system validation for all new hires, terminations, transfers, promotions, and leave of absences.
• Compile, validate, and prepare import pay data files for bi-weekly variable pay and payroll adjustments.
• Participate in pre-and post-payroll auditing procedures and troubleshoot anomalies or issues.
• Assist in the quarterly and year-end process of reconciling tax deposits, annual fringe benefit reporting, and W-2 statements.
• Effectively manage the service ticketing system within defined service level agreements while providing thorough research and resolution, product support, and excellent customer service to all business partners and employees.
• Complete all verification of employment inquiries; organize, maintain, and upload unemployment notices and wage order requests to ADP Smart Compliance.
• Support recurring and ad hoc reporting, including production of basic to intermediate reporting to various internal and external stakeholders.
• Ensure PTO setup and balances reflect correct company policies and administer payroll policies, practices, and procedures.
• Support project initiatives such as process review and requirements for system enhancements and solutions.
• Participate in audit processes for monthly, quarterly, and annual activities.
• Work closely with the HRIS team to ensure data integrity and continuity of system information and reporting.
  
  

Essential Skills

• Bachelor's degree or 5 years of payroll experience.
• Minimum 2-3 years of experience in a multi-state environment using ADP products for 1,000 employees required, with 3-5 years preferred.
• Extensive experience with ADP Workforce Now.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Knowledge of federal, state, and local employment and payroll laws.
• Excellent interpersonal and organizational skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks in a fast-paced environment and work independently or as part of a team.
• Ability to meet deadlines while maintaining a high level of accuracy, confidentiality, time-sensitivity, and follow-through.
  
  

Additional Skills & Qualifications

• Experience in a mission-driven environment is a plus.
• A collaborative, cross-department culture experience is beneficial.
  
  

Work Environment

This is a hybrid work environment with in-office requirements on Tuesday and Thursday. The work culture is mission-driven, rewarding, and centered around supporting people in regaining their hearing. The office promotes a collaborative and inclusive atmosphere with friendly coworkers, supportive teams, and an open layout that encourages interaction. Employee Resource Groups (ERGs) foster inclusion, and employees describe the environment as 'cool' with 'fun days' and strong teamwork.

Job Type & Location

This is a Contract position based out of Somerset, NJ.

Pay And Benefits

The pay range for this position is $30.00 - $35.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Somerset,NJ.

Application Deadline

This position is anticipated to close on Apr 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.