What are the responsibilities and job description for the Office Coordinator position at Aston Carter?
Description
Handles a wide variety of situations and conflicts involving the administrative and marketing functions of the office. Ensures that request for action or information are handled; interprets requests and helps implement action as needed (typically, administrative staff performing at the higher levels of responsibility also perform duties described at the lower level). Provides principal administrative support in an office. Carries out recurring office procedures independently. Performs various duties, which may include marketing, engineering project tasks and Human Resources support. This will be a part-time position at 30 hours per week. If workload requires, up to 40 hours per week may be possible.
Duties include or are comparable to the following: composes correspondence on own initiative about administrative matters; prepare materials needed by supervisor or staff for conferences, correspondence, appointments, meetings, telephone calls, etc.
Prepare proposals for project RFQ’s. This can be a significant portion of the duties.
Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Organizes office events such as lunches, conference registrations and hotel reservations.
Advises other offices on new procedures; requests information needed.
Provides administrative support to an office or multiple departments.
Uses judgment and initiative to determine the approach or action to take in non-routine situations. Interprets and adapts guidelines, including unwritten precedents and practices.
Can work independently with minimal supervision.
May receive direction from corporate officers.
Ability to take direction and express understanding of the directions received; and ability to report progress.
Involved in outreach activities with community service organizations.
Skills
Administrative support, marketing communications, indesign, proposals, Project management, Microsoft office, Administrative assistance, Clerical, Filing
Top Skills Details
Administrative support,marketing communications,indesign,proposals,Project management
Additional Skills & Qualifications
High School Diploma or GED equivalent
Experience Working In Marketing/HR/Administrative Functions
Associates Degree or equivalent experience preferred.
Experience Working In Engineering Preferred.
Experience working with InDesign software.
Job Type & Location
This is a Permanent position based out of Omaha, NE.
Pay And Benefits
The pay range for this position is $52000.00 - $72000.00/yr.
Paid Volunteer Time-Off Parental Leave Sick Leave Paid Holidays Health/Dental/Life/LTD Insurance Tuition Reimbursement and Continuing Education Programs ESOP (Employee Stock Ownership Plan) 401k Match Performance Based Bonuses Employee Assistance Program Flexible spending account
Workplace Type
This is a fully onsite position in Omaha,NE.
Application Deadline
This position is anticipated to close on Jul 2, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Handles a wide variety of situations and conflicts involving the administrative and marketing functions of the office. Ensures that request for action or information are handled; interprets requests and helps implement action as needed (typically, administrative staff performing at the higher levels of responsibility also perform duties described at the lower level). Provides principal administrative support in an office. Carries out recurring office procedures independently. Performs various duties, which may include marketing, engineering project tasks and Human Resources support. This will be a part-time position at 30 hours per week. If workload requires, up to 40 hours per week may be possible.
Duties include or are comparable to the following: composes correspondence on own initiative about administrative matters; prepare materials needed by supervisor or staff for conferences, correspondence, appointments, meetings, telephone calls, etc.
Prepare proposals for project RFQ’s. This can be a significant portion of the duties.
Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Organizes office events such as lunches, conference registrations and hotel reservations.
Advises other offices on new procedures; requests information needed.
Provides administrative support to an office or multiple departments.
Uses judgment and initiative to determine the approach or action to take in non-routine situations. Interprets and adapts guidelines, including unwritten precedents and practices.
Can work independently with minimal supervision.
May receive direction from corporate officers.
Ability to take direction and express understanding of the directions received; and ability to report progress.
Involved in outreach activities with community service organizations.
Skills
Administrative support, marketing communications, indesign, proposals, Project management, Microsoft office, Administrative assistance, Clerical, Filing
Top Skills Details
Administrative support,marketing communications,indesign,proposals,Project management
Additional Skills & Qualifications
High School Diploma or GED equivalent
Experience Working In Marketing/HR/Administrative Functions
Associates Degree or equivalent experience preferred.
Experience Working In Engineering Preferred.
Experience working with InDesign software.
Job Type & Location
This is a Permanent position based out of Omaha, NE.
Pay And Benefits
The pay range for this position is $52000.00 - $72000.00/yr.
Paid Volunteer Time-Off Parental Leave Sick Leave Paid Holidays Health/Dental/Life/LTD Insurance Tuition Reimbursement and Continuing Education Programs ESOP (Employee Stock Ownership Plan) 401k Match Performance Based Bonuses Employee Assistance Program Flexible spending account
Workplace Type
This is a fully onsite position in Omaha,NE.
Application Deadline
This position is anticipated to close on Jul 2, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $52,000 - $72,000