Office Administrator

Job Title: Office Administrator

Job Description

The Office Administrator will manage the day-to-day operations of a busy, fast-growing office while providing administrative support to company leadership and employees. This role goes beyond traditional administrative duties, offering the opportunity to learn different areas of the business, take on additional responsibilities, and grow into broader responsibilities over time. The position is a full-time, 40-hour-per-week, 6-month contract-to-hire role within a supportive and growth-oriented culture.

Responsibilities

• Manage the day-to-day administrative needs of the office to ensure smooth operations.
• Order office supplies and maintain inventory for the office and breakroom.
• Assist with scheduling and calendar management for leadership and team members.
• Coordinate meetings, including logistics, materials, and communication with attendees.
• Arrange travel accommodations and itineraries as needed for leadership and staff.
• Provide administrative and executive support to the President and COO.
• Serve as the primary point of contact between employees and the external IT provider.
• Help coordinate basic technology needs and troubleshoot everyday office issues.
• Assist with filing, documentation, and general record keeping to maintain organized records.
• Provide administrative support to HR as needed, including routine processes and tasks.
• Learn and assist with additional HR processes over time as the organization grows.
• Support additional projects and take on new responsibilities as the company continues to expand.
• Act as the go-to person in the office, responding to employee needs and coordinating resources.
  
  

Essential Skills

• Previous experience in administrative support, office coordination, or a similar professional role is preferred.
• Strong organizational and time-management skills to handle multiple tasks and priorities.
• Professional and effective written and verbal communication skills.
• Proficiency using Microsoft Office and Outlook, including email and calendar management tools.
• Comfort working with technology and learning new systems in a fast-paced environment.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Friendly, outgoing demeanor and comfort interacting with employees and leadership.
• Proactive mindset with a willingness to jump in wherever needed to support the team.
• Strong desire to learn, develop new skills, and grow professionally within the organization.
• Experience in office administration, office support, or general administrative functions.
  
  

Additional Skills & Qualifications

• Experience providing administrative support in a fast-growing or dynamic business environment.
• Office management experience, including maintaining supplies and coordinating office logistics.
• Hands-on experience with calendar management for multiple stakeholders.
• Comfort serving as a central point of contact for internal staff and external service providers.
• Interest in gaining exposure to HR processes and learning cross-functional responsibilities.
• Motivation to grow beyond initial administrative responsibilities as the company expands.
• Ability to build positive working relationships and contribute to a supportive team culture.
  
  

Work Environment

This position is based on-site at the Cummings Center in Beverly, MA, and requires working in the office five days per week to serve as the primary on-site point of contact. The environment is fast-paced, collaborative, and supportive, with a team of driven and motivated professionals who work hard and support one another. The company has experienced substantial growth in recent years and continues to expand, including plans for a new facility in the Dominican Republic. The role offers a clear path from a 6-month contract-to-hire arrangement to a potential permanent position, with opportunities to gain exposure to different departments, learn new skills, and grow beyond traditional administrative responsibilities. The Office Administrator will work primarily with standard office technologies and tools, including Microsoft Office, Outlook, email, calendar systems, and coordination with an external IT provider, in a professional office setting.

Job Type & Location

This is a Contract to Hire position based out of Beverly, MA.

Pay And Benefits

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Beverly, MA.

Application Deadline

This position is anticipated to close on Oct 27, 2026.

Workplace Type

This is a fully onsite position in Beverly,MA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.