What are the responsibilities and job description for the Office Administrator position at Aston Carter?
Position Overview
The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day.
Key Responsibilities
Operations & Production Support
This is a Contract to Hire position based out of Livonia, MI.
Pay And Benefits
The pay range for this position is $22.00 - $24.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day.
Key Responsibilities
Operations & Production Support
- Import jobs into the vehicle management system
- Enter and update job information within internal systems
- Check vehicles in and out of management systems
- Organize and maintain work orders and delivery receipts
- Scan, upload, and distribute vehicle transportation correspondence
- Print and prepare work orders for operational teams
- Monitor vehicle aging reports
- Assist the Production Supervisor with various administrative needs
- Coordinate building-related needs with production and administrative leadership
- Assist with vehicle invoicing
- High school diploma or equivalent
- Previous administrative or office support experience
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
- Dependable and able to work independently
- 3-5 years of administrative, operations, or production support experience
- Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment
- Experience handling invoices, billing, receipts, or accounting-related documentation
- Experience with an ERP, vehicle management, order management, or similar business system
- Nav/ERP experience is preferred in the original job description
This is a Contract to Hire position based out of Livonia, MI.
Pay And Benefits
The pay range for this position is $22.00 - $24.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Livonia,MI. Application Deadline This position is anticipated to close on Oct 7, 2026.
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $22 - $24