Lease Administration

Job Title: Lease Administration Analyst

Job Description

We are seeking a skilled Lease Administration Analyst to join our Property & Facilities Management team in San Jose, CA. This role involves conducting reconciliations for small to medium-sized clients to ensure operating expenses align with lease terms, and upholding the integrity of a real estate portfolio data for a large, complex global portfolio of clients.

Responsibilities

• Conduct reconciliations to ensure operating expenses comply with lease terms.
• Uphold the integrity of real estate portfolio data for a global portfolio of clients.
• Assist asset managers in reviewing invoices and contractual terms.
• Manage the Purchase Order lifecycle for leased asset portfolios, including requesting, tracking, and monitoring POs.
• Serve as the primary point of contact for Accounts Payable inquiries and validate invoices meet contractual terms.
• Resolve or escalate billing discrepancies to the Asset Manager.
• Monitor and report on invoices to ensure billings align with vendor obligations and financial terms.
• Collect, track, and maintain industry certifications from leased service providers to ensure compliance.
• Ensure service providers adhere to regulatory and internal operational standards.
• Provide ad hoc contract review support to ensure vendor contracts align with operational requirements.
• Deliver reporting to the lease asset management team regarding vendor compliance and status.
  
  

Essential Skills

• Minimum of 5 years' experience in leasing asset management.
• Experience revising portfolios and invoices, particularly in a global data center portfolio.
• Experience in commercial real estate, reviewing invoices, purchase orders, and contracts.
• Knowledgeable in reviewing rent invoices.
• Experience in accounts payable and purchase orders, as well as lease administration.
  
  

Additional Skills & Qualifications

• Commercial real estate experience is a plus.
• Experience in data center space is advantageous.
• Proficiency with spreadsheets, including creating formulas and running reports using Google Suites.
• Experience with reporting tools such as Looker Studio or Power BI.
• Salesforce experience is beneficial.
• A bachelor's degree is preferred but not mandatory.
• Self-starter with excellent problem-solving skills.
  
  

Work Environment

The work environment involves a global team handling a global portfolio for data centers. The position is onsite in San Jose, CA, from Tuesday to Thursday, with working hours from 9 AM to 6 PM. The role offers the potential for conversion to a full-time position.

Job Type & Location

This is a Contract position based out of San Jose, CA.

Pay And Benefits

The pay range for this position is $22.00 - $23.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in San Jose,CA.

Application Deadline

This position is anticipated to close on May 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.