Hybrid Executive Administrative Assistant

Description

What You'll Do:

• Support SharePoint sites owned by functional leaders.
• Manage calendars by scheduling appointments and meetings for function leaders.
• Manage organizational announcements and internal distribution lists
• Handle sensitive and confidential information with utmost discretion and integrity.
• Organize/plan large meetings and events including agenda development.
• Act as a primary point of contact with external/internal stakeholders liaising to ensure smooth workflow and communication.
• Prepare and edit documents presentations and correspondence.
• Manage expense reports for functional leaders.
• Arrange domestic and international travel for functional leaders and assist in international travel for extended team.
• Coordinate support and oversee special projects as needed.
  
  

Must Have

Additional Skills & Qualifications

• Proficiency in Microsoft Word Excel PowerPoint and SharePoint is required
• Experience managing travel and expenses is required in Concur is preferred
• Experience working for a Global company is preferred.
• Minimum 2 years Experience
• Must be motivated to work hard and is comfortable in a professional fast paced environment. Has a sense of urgency and able to multi task and prioritize. Comfortable working with and supporting a large group 2 directly
• Able to be discreet.
• Proactive mindset vs. Reactive.
• Collaborative and able to work well in a group and with the other Admins onsite
  
  

Must work between 7am - 6pm (8 hour shift) Monday - Friday. Must be onsite Tuesday, Wednesday, Thursday

Job Type & Location

This is a Contract position based out of Indianapolis, IN.

Pay And Benefits

The pay range for this position is $21.00 - $22.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Apr 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.