HR Coordinator

Job Title: HR Coordinator

Job Description

We are seeking a detail-oriented HR Coordinator who will manage employee actions in our HRIS/Payroll system, including benefits and other essential HR tasks. This role is integral to maintaining the accuracy and confidentiality of employee records and ensuring compliance with federal regulations.

Responsibilities

• Process employee actions in the HRIS/Payroll system, including benefits, W-4, direct deposit, new hires, and terminations.
• Maintain accuracy and confidentiality of employee records and documentation.
• Conduct routine audits for payroll, benefits, and HR programs to ensure compliance and data integrity.
• Assist in the administration of health and welfare benefit plans, including enrollments, changes, and open enrollment activities.
• Assist in Payroll draft audits to ensure the highest level of accuracy.
• Partner with payroll and benefits providers to ensure timely and accurate processing of employee benefits.
• Facilitate the onboarding process for new hires, including background checks, I-9 verification, and system setup.
• Maintain and reverify I-9 documentation for current employees in compliance with federal regulations.
• Coordinate offboarding activities, including final pay, benefits termination, and preparation of separation letters.
• Serve as a point of contact for employee and manager HR inquiries, providing guidance and timely assistance.
• Manage employee milestone programs, such as bi-annual anniversary certificates.
• Plan and execute employee events and celebrations for company locations near headquarters.
• Complete annual HR compliance poster orders and distribution.
• Partner with the Safety Manager to provide OSHA work and average hour data for OSHA 300 reporting.
• Support the HR team with special projects, process improvements, and HR initiatives.
• Ensure consistent application of HR policies and procedures across the organization.
• Maintain compliance with federal, state (WA, OR, MT, ID), and local employment laws and regulations, and recommended best practices.
• Perform other duties as assigned.
  
  

Essential Skills

• 2 years in HR coordination or high-detail administrative work.
• Extremely strong attention to detail.
• Experience managing high-volume tasks.
• Strong communication and interpersonal skills.
• Excellent organization, prioritization, and attention to detail.
• Integrity, professionalism, and ability to handle confidential information.
• Knowledge of employment laws and HR compliance.
• Proficiency in Microsoft Office and HRIS systems, preferably UKG.
  
  

Additional Skills & Qualifications

• High school diploma/GED required.
• Bachelor’s degree in HR, Business Administration, or a related field preferred.
• 3 years of human resources experience preferred.
• SHRM certification strongly preferred.
  
  

Work Environment

The role is fully onsite, requiring presence at the specified location. Working hours are from 8:00am to 4:30pm, with a possibility for an earlier start. The company offers a true work-life balance, encouraging employees to work hard and leave it at the office. The team culture is unique and personable, with activities such as karaoke competitions and volleyball. The company provides strong benefits, including dental coverage up to $10K/year, and is known for its stability and the opportunity for HR professionals to learn hands-on quickly.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility Requirements Apply To Some Benefits And May Depend On Your Job Classification And Length Of Employment. Benefits Are Subject To Change And May Be Subject To Specific Elections, Plan, Or Program Terms. This Temporary Role May Be Eligible For The Following:

• Medical, dental & vision
• 401(k)/Roth
• Insurance (Basic/Supplemental Life & AD&D)
• Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Job Type & Location

This is a Contract to Hire position based out of Renton, WA.

Pay And Benefits

The pay range for this position is $24.00 - $31.25/hr.

Eligibility Requirements Apply To Some Benefits And May Depend On Your Job Classification And Length Of Employment. Benefits Are Subject To Change And May Be Subject To Specific Elections, Plan, Or Program Terms. If Eligible, The Benefits Available For This Temporary Role May Include The Following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Renton,WA.

Application Deadline

This position is anticipated to close on Jun 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.