What are the responsibilities and job description for the Executive Assistant position at Aston Carter?
Job Title: Executive AssistantJob Description
Join a rapidly growing hard-tech organization as an Executive Assistant, providing critical support to the Co-Founder & CEO. This high-exposure role demands a technically inclined professional who can thrive in a fast-paced environment, offering direct communication and prioritizing execution. You will be an integral part of the team, working closely with leadership to streamline processes and enhance efficiency.
Responsibilities
The role is fully on-site, five days per week, with core hours aligned with the CEO, generally from 8:00 AM to 6:00 PM. Availability during evenings or weekends is required as business needs arise. This level of presence and flexibility is non-negotiable.
Job Type & Location
This is a Contract to Hire position based out of Everett, WA.
Pay And Benefits
The pay range for this position is $35.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Join a rapidly growing hard-tech organization as an Executive Assistant, providing critical support to the Co-Founder & CEO. This high-exposure role demands a technically inclined professional who can thrive in a fast-paced environment, offering direct communication and prioritizing execution. You will be an integral part of the team, working closely with leadership to streamline processes and enhance efficiency.
Responsibilities
- Manage and prioritize the CEO's calendar amidst shifting priorities.
- Handle inbox management and proactive communication on behalf of the CEO.
- Draft and polish external-facing communications.
- Prepare agendas, briefing materials, and meeting documentation.
- Track action items, deadlines, and recurring responsibilities.
- Support technical coordination and streamline processes, focusing on automation and efficiency gains.
- Partner with the CEO to enhance workflows using Python, Excel, and AI-driven tools.
- Build and maintain advanced Excel-based charts, graphs, logs, and analysis.
- Provide light IT troubleshooting support, such as syncing contacts and resolving common software issues.
- Identify inefficiencies and propose improved working methods.
- Create structure in unstructured environments without over-engineering solutions.
- 1–3 years of Executive Assistant, Administrative, or Operations experience.
- Advanced proficiency in Excel for charts, graphs, analysis, and logs.
- Interest or experience with Python, automation, or AI tools is strongly preferred.
- Strong written and verbal communication skills.
- High comfort level working with senior leadership.
- Backgrounds in recruiting coordination, transitioning into EA roles, or experience in hard tech, engineering, or AI-driven environments are beneficial.
- Experience supporting a highly demanding executive is a strong advantage.
- Scrappy, resourceful, and hands-on approach.
- Comfortable delivering direct feedback and pushing back when necessary.
- Thick-skinned and able to operate in a high-expectation, fast-feedback environment.
- Highly flexible with a 'no task is beneath me' mindset.
- Calm, professional, and composed under pressure.
The role is fully on-site, five days per week, with core hours aligned with the CEO, generally from 8:00 AM to 6:00 PM. Availability during evenings or weekends is required as business needs arise. This level of presence and flexibility is non-negotiable.
Job Type & Location
This is a Contract to Hire position based out of Everett, WA.
Pay And Benefits
The pay range for this position is $35.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Everett,WA. Application Deadline This position is anticipated to close on Mar 31, 2026.
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Salary : $35 - $40