Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Job Description

This part-time Executive Administrative Assistant role provides high-level support to senior leadership, including comprehensive calendar management, meeting coordination, travel arrangements, and expense reporting through SAP Concur. The position requires a proactive, detail-oriented professional who can manage competing priorities, support executives in a fast-paced environment, and handle sensitive information with discretion while working a flexible schedule.

Responsibilities

• Manage complex executive calendars, including scheduling meetings, prioritizing conflicting requests, and coordinating logistics.
• Plan and coordinate internal and external meetings, including preparing agendas, assembling materials, and managing follow-up actions.
• Arrange domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
• Prepare and submit accurate and timely expense reports using SAP Concur.
• Reconcile corporate card transactions and track receipts to ensure compliance with company policies.
• Collaborate with accounting and accounts payable teams to resolve discrepancies or questions related to expenses.
• Provide day-to-day administrative support to executives and teams, ensuring smooth operations.
• Process invoices, purchase orders, and vendor payments within SAP or related systems.
• Maintain records, reports, and organizational documents with a high level of accuracy and organization.
• Coordinate company events, team meetings, and offsite activities, including logistics and materials.
• Serve as a primary point of contact for internal teams, leadership, and external partners.
• Facilitate cross-functional communication to ensure alignment and effective collaboration across departments.
• Handle sensitive and confidential information with discretion and professionalism.
• Use tools such as Outlook, Microsoft Office, and Copilot to support communication, scheduling, documentation, and productivity.
• Provide executive support that anticipates needs, solves problems proactively, and enhances the efficiency of senior leadership.
  
  

Essential Skills

• Proven experience providing executive administrative support in a fast-paced environment.
• Strong calendar management skills, including managing complex schedules and prioritizing conflicting requests.
• Hands-on experience with SAP Concur for preparing and submitting expense reports and reconciling corporate card transactions.
• Proficiency with SAP or similar systems for processing invoices, purchase orders, and vendor payments.
• Advanced proficiency with Microsoft Outlook for calendaring and email management.
• Proficiency with Microsoft Office applications for document creation, data tracking, and presentation support.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong written and verbal communication skills for interacting with executives, internal teams, and external partners.
• Ability to handle sensitive and confidential information with discretion.
• Ability to prioritize tasks, manage multiple deadlines, and adapt to changing needs.
• Experience coordinating meetings, events, and travel logistics for senior leaders.
  
  

Additional Skills & Qualifications

• Experience supporting senior leadership or C-level executives.
• Familiarity with using tools such as Copilot or similar productivity assistants.
• Demonstrated ability to thrive in a dynamic, fast-paced environment.
• Proactive, resourceful, and solution-oriented mindset.
• Strong interpersonal skills and the ability to build effective working relationships across departments.
• Comfort working part-time with variable daily hours while maintaining consistent support to leadership.
  
  

Work Environment

This is a part-time position offering flexible hours, with scheduling options such as five days per week at approximately five hours per day or three days per week at approximately six to eight hours per day. The role is 100% remote, enabling you to perform all responsibilities from a home or remote office environment. You will work closely with senior leadership and collaborate regularly with internal teams and external partners using tools such as Outlook, Microsoft Office, SAP, and SAP Concur. The work setting is fast-paced and collaborative, with a strong focus on professionalism, responsiveness, and clear communication, while also supporting a healthy work-life balance through flexible scheduling.

Job Type & Location

This is a Contract to Hire position based out of Strongsville, OH.

Pay And Benefits

The pay range for this position is $30.00 - $35.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Strongsville,OH.

Application Deadline

This position is anticipated to close on Jun 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.