Billing Administrator

Job Title: Billing Administrator

Job Description

We are seeking a dedicated Billing Administrator to manage the day-to-day operations and general administrative activities of our branch division independently. The role involves working closely with the Branch and Account Managers, performing general administrative duties, and ensuring smooth seasonal transitions. You will be responsible for delivering quality customer service, managing client communications, and maintaining essential office functions.

Responsibilities

• Manage the branch division’s daily operations and general administrative activities independently.
• Collaborate with Branch and Account Managers on various office tasks and projects.
• Perform general administrative duties and assist with seasonal transitions.
• Provide quality customer service to existing and prospective clients.
• Resolve client issues in accordance with company guidelines.
• Communicate and monitor branch deadlines.
• Order and maintain office equipment and supplies.
• Prepare and maintain enhancement proposals, work orders, and invoices.
• Assist in the contract renewal process.
• Maintain the client database.
• Prepare, maintain, and distribute various weekly, monthly, and seasonal reports to staff and customers.
• Prepare and maintain job cost, productivity, and gross margin reports.
• Assist with payroll, time and attendance processes, and reports.
• Participate in the company’s lean management principles and strategies.
• Perform other duties and responsibilities as requested or required.
  
  

Qualifications

• 3 years of experience in billing, accounting, administrative, or office management roles.
• Experience with billing, invoicing, proposals, or contract review.
• 3 years of experience using Microsoft Office tools.
  
  

Job Type & Location

This is a Contract to Hire position based out of Naperville, IL.

Pay And Benefits

The pay range for this position is $24.00 - $25.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Naperville,IL.

Application Deadline

This position is anticipated to close on May 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.