AP Representative

Job Title: Accounts Payable Representative

Job Description

We are seeking a diligent and detail-oriented Accounts Payable Representative to join our team. The ideal candidate will be responsible for managing and processing invoices, handling vendor communications, and supporting the financial operations of our company. This role requires a strong understanding of accounts payable processes, excellent organizational skills, and the ability to work closely with various departments.

Responsibilities

• Process 40-50 invoices per day with accuracy and efficiency.
• Answer calls on the Purchase Order Hotline.
• Enter trade payables into the accounts payable system.
• Manage purchases on company credit cards.
• Research and resolve issues related to purchase orders.
• Create and link purchase orders to work orders and construction jobs.
• Enter parts onto service work orders and input invoices into accounts payable.
• Conduct vendor invoice research and follow up with vendors and subcontractors who have not yet billed.
• Match vendor invoices to paid details and enter construction invoices into accounts payable.
• Understand and manage progress billing.
• Process checks and credit card payments to vendors.
• Place orders with vendors and manage incoming and outgoing mail.
• Work closely with the CFO to support financial operations.
• Assist with construction job costing and overhead processing.
• Educate team members on financial issues and solutions.
• Cover front desk duties on a rotation basis, three times per day.
  
  

Essential Skills

• 1-3 years of experience in Accounts Payable.
• Proficiency in invoice processing and vendor management.
• Knowledge of two-way matching.
• Basic Microsoft Excel skills, including sorting, filtering, and data entry.
• Experience with Excel pivot tables.
  
  

Additional Skills & Qualifications

• Construction experience.
• High school diploma.
• Experience with Ascent ERP.
• Strong memorization and problem-solving skills.
  
  

Work Environment

• This is a fully onsite role, with working hours from Monday to Friday, 8 AM to 5 PM. The team currently consists of three individuals in the Accounts Payable department.
  
  

Job Type & Location

This is a Contract to Hire position based out of Fullerton, CA.

Pay And Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fullerton,CA. Application Deadline This position is anticipated to close on Dec 25, 2025.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.