Accounts Payable Representative

Description

• Invoice Processing - 40 -50 per day
• Answer PO Hotline
• Enter trade payables into A/Pay
• Process purchases on company credit cards
• Research issues with purchase orders
• Create purchase orders and link to work orders and construction jobs
• Enter parts onto a service work order and input invoice to accounts payable
• Vendor invoice research
• Call vendors and subcontractors who have not yet billed
• Match vendor invoices to paid detail
• Enter construction invoices to accounts payable; understand progress billing
• Process checks and credit card payments to vendors
• Place orders to vendors
• Process incoming and outgoing mail
• Work closely with the CFO
• Experience with Construction Job Costing
• Running Checks
• Help with overhead - help with overhead processing parts and equipment -entry of parts into work orders- paying the vendors from there
• Cover front desk duties on a rotation (3 times per day)
  
  

Email invoices - 80%

Mail invoices - 20%

Skills

Accounts payable, Invoice processing, Invoicing, Purchase order, vendor management, Microsoft excel, Excel pivot tables

Additional Skills & Qualifications

Construction background

Basic Microsoft excel - sorting, filtering, data entry

Highschool diploma

Ascent ERP

Job Type & Location

This is a Contract to Hire position based out of Fullerton, CA.

Pay And Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fullerton,CA. Application Deadline This position is anticipated to close on Dec 25, 2025.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.