Events Marketing Coordinator

Summary of Position

We’re seeking an experienced and detail-oriented Events Marketing Coordinator to oversee the digital, creative, and production aspects of our global event portfolio. This role requires a blend of graphic design, project management, creative execution, and onsite production expertise. The ideal candidate thrives in fast-paced environments, has strong communication skills, and enjoys managing both the behind-the-scenes logistics and the attendee experience.

Key Responsibilities

• Website Management: Maintain and update event websites to ensure accurate, timely, and engaging content for attendees and partners.
• Production Support: Create and manage EVENT slide decks, coordinate production assets, and provide full backstage production support at live events.
• Graphic List Management & Ordering: Oversee the creation and delivery of graphics across event signage, flyers, websites, apps, attendee communications, and other event platforms.
• Graphic & Logo Creation/Management: Design, update, and maintain event partner logos and graphic assets, ensuring consistent brand representation and reputation.
• Attendee Communications: Develop and manage attendee-facing pre-event and onsite communications, ensuring consistency and alignment with event branding.
• Partner Communications: Draft and distribute partner-facing emails, templates, and assets.
• Event Apps: Manage the configuration, updates, and content of event apps to maximize attendee engagement and usability.
• Badge Templates: Manage and update attendee badge designs and templates for events.
• On-site Support & Travel: Travel to all ASTA events to provide on-site production, communications, and marketing support.

Qualifications

• 3–5 years of experience in event marketing, communications, and/or production.
• Strong project management skills with the ability to handle multiple priorities simultaneously.
• Proficiency in creative tools (e.g., Adobe Creative Suite, Canva) and CMS platforms for website/app management.
• Excellent written and verbal communication skills.
• Experience working in fast-paced, live-event environments.
• Ability and willingness to travel frequently. 

Compensation & Benefits

The salary range for this position is $50,000 - $60,000, based on experience and qualifications. ASTA offers a comprehensive benefits package that includes: 

• Alexandria, VA / Hybrid / Remote Options 
• Company-subsidized medical, dental, vision, life, and both short- and long-term disability insurance
• Paid time off (vacation, personal, sick leave, and holidays)
• 401(k) plan with employer match
• On-site fitness room
• Commuter benefits
• Free parking 

How to Apply

To apply, please email your resume, cover letter, and salary requirements to resumes@asta.org with "Events Marketing Coordinator" in the subject line. Applications will be reviewed on a rolling basis until the position is filled. 

Note to Recruiters: Please do not call or email regarding this position. Unsolicited outreach from recruiting agencies will not be considered.