Project Coordinator - Herndon, VA

Location: Herndon, VA office (Hybrid)

Position: Project Coordinator

Job Type: Full-time

Assured Data Protection is a global leader in data backup and disaster recovery managed services, specializing in safeguarding against data loss and downtime in the event of a disaster, cyber, or ransomware attack. Our fully managed services include immutable backup, disaster recovery, and cyber resiliency to protect data on-premises and in the cloud, with 24/7/365 expert support.

We offer a flexible, consumption-based model to grow with your business, making data protection cost-effective and scalable. Our purpose-built software provides industry-leading monitoring and reporting capabilities to provide actionable insights into your data protection strategy. Our global data centers ensure data sovereignty, meeting your organization’s compliance requirements. A dedicated team is always available to recover your data and minimize disruption in the event of a disaster.

Job Summary:

The Project Coordinator will be responsible for supporting Project Managers within the PMO team overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.

Key Responsibilities:

• Oversee administrative duties to support project execution
• Schedule stakeholder meetings, minute meetings, create and manage Zendesk tickets for projects, assign customer numbers, document and generate reports
• Assisting in project planning: Help in developing project plans, timelines and budgets
  
  

Communication:

• Act as a liaison between stakeholders and the project team, ensuring effective communication
  
  

Documentation:

• Create and maintain comprehensive project documentation, plans and reports
  
  

Resource management:

• Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time
• Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables
  
  

Reporting:

• Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders
  
  

Stakeholder management:

• Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverable
  
  

Key Qualifications and Experience:

• Bachelor's degree in business administration, management or industry related field is required
• 1-2 years of experience in project support/ project coordination, or service delivery roles
• Industry-specific knowledge, familiarity with IT environments, preferably within an MSP, systems integrator, or technology services company
• Strong ability to plan and manage multiple tasks, deadlines, and resources simultaneously
• Proficiency with Project Management software like MS Project and/or Jira
• Strong Command of MS Office, especially MS Excel for data analysis and reporting
• Strong time management with ability to effectively prioritize tasks, keep projects on schedule and meet deadlines
• Ability to adapt and handle changing project requirements and priorities
• Understanding of project budgeting, track project costs and resource management
• Project related certification is desirable (PMP, PRINCE2, APM)
  
  

What We Offer:

• Competitive salary and performance-based incentives
• Comprehensive benefits package, including health, dental, and vision insurance
• 401K program with company matching
• A dynamic, inclusive, and collaborative work environment
  
  

Assured Data Protection we value diversity and inclusivity. We offer perks such, flex holidays, robust 401k plan, and flexible working practices to allow our employees to show up as their whole selves. We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know.

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