What are the responsibilities and job description for the Administrative Assistant position at Assured Accounting & Tax Services, Inc.?
Job Summary
Clarity. Trust. Right Way.
Join a firm dedicated to serving individuals and businesses with excellence, professionalism, and integrity. We provide comprehensive accounting and tax services, and we are seeking an experienced, disciplined, and service-minded administrative assistant to join our team.
In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with excellent communication skills, will help foster an efficient, welcoming environment where everyone can thrive. This role is ideal for someone who values meaningful professional relationships, strives for personal and professional growth, and brings both skill and character to their work.
Duties
- Greet clients, directing them appropriately with professionalism and warmth
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
- Perform data entry tasks accurately using Google Workspace, and specialized software such as QuickBooks for internal bookkeeping purposes
- Support office management activities including calendar management, appointment scheduling, and coordinating meetings
- Assist with clerical duties such as printing/scanning/copying documents
- Adhere to a monthly schedule, preparing correspondence, and managing task assignment when necessary
- Provide exceptional customer service support by addressing inquiries promptly and professionally in person or via phone/email
- Support personal assistant responsibilities by managing schedules, planning team building events, travel arrangements, and other executive support needs
- Uphold confidentiality, ethics and a high standard of personal conduct
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Demonstrated experience in office management or administrative roles with a focus on clerical excellence and team synchronicity
- Exceptional phone and email etiquette
- Skilled in data entry, filing systems and proofreading documents
- Proven excellence in maintaining accurate records and managing calendars and schedules
- Knowledge of customer service best practices to support positive interactions with clients
- Ability to multitask efficiently while maintaining attention to detail during busy periods
- Ability to see the big picture and taking initiative to provide relief and a sense of ease
- Strong time management skills to meet deadlines consistently
Join us in creating a vibrant office environment where your organizational and people-person talents shine! Please submit your resume and a short introduction sharing your background and interest in the role.
Pay: $19.00 - $21.00 per hour
Benefits:
- Flexible schedule
Application Question(s):
- What personal goals do you currently have, not related to “work life”?
- Outline ideal email etiquette (dos and don'ts)
- Are you proficient in GSuite?
Work Location: Hybrid remote in Nine Mile Falls, WA 99026
Salary : $19 - $21