Tribal Enrollment Coordinator

Job Type

• Responsible for managing the AVCP region’s Tribal enrollment data, to include training, development of enrollment ordinances, and maintaining an updated confidential enrollment database.
• Coordinate the Tribal ID services to ensure this service is available to tribal members on a clear and consistent basis for Tribal Identification Cards and maintains a database for issued materials.
• Provide AVCP employee badges on a clear and consistent schedule.
• Responsible for maintaining Tribal Services vital equipment including tribal I.D. equipment, laptop equipment, translator equipment and other equipment; lend and bring the equipment to and from sites, track age and make timely requests for and take care of equipment replacement.
• Responsible for financial reporting of the Tribal ID payment files, deposits, etc.
• Assists and provides support to the Tribal Operations and Compliance team, cross-train in their basic functions and be able to provide support as needed.
• Coordinate the schedule, arrange and travel around the region as needed to provide Tribal ID Services; this included overnight stays.
• Assists and provides administrative support to Program Manager and team.
• Maintains and updates programmatic records and spreadsheets, prepares and regularly updates all databases.
• Participates in preparation and developing training materials, and present in workshop(s), etc.., enrollment ordinances and filing systems.
• Maintain central files on AVCP village governments, organic documents and tribal enrollment records.
• Maintain and update tribal council members and/ or full board listing monthly/quarterly.
• Process purchase requests in AVCP’s financial management software and order supplies for program.
• Process travel requests for large group and tribes.
• Maintains strict confidentiality of the information and the program.

• The requirements listed below are representative of the knowledge, skill and/or ability required.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be willing to work flexible hours as needed.
• Trustworthiness is required.
• This position requires a thorough understanding of the culture and the needs of the Tribes of the Yukon- Kuskokwim Delta region.
• Strong interpersonal skills to work effectively within and outside of AVCP; exercises tact and diplomacy in
• Strong adherence to corporate and departmental policies and procedures; maintain strict departmental and corporate confidentiality.
• Knowledge of AVCP region Tribe’s organization, federal, state, and local regulations and grant program administration is preferred.
• Familiarity with Yup’ik lifestyle, traditional, political, social, and cultural structures of the villages is preferred.
• Must be able to travel to villages frequently.
• Must have strong written and oral communication skills and establish and maintain effective programmatic working relationships.
• This position is subject to Native Preference per P.L. 93-638.