What are the responsibilities and job description for the Administrative Assistant Child Care position at Association of Village Council Presidents?
Description
JOB TITLE: Administrative Assistant DEPARTMENT: Child Care
REPORTS TO: Deputy Child Care Manager POSITION: STATUS: Full-time, Non-Exempt
JOB CLASS: 4 APPROVED: June 2023
SUMMARY: Serves as administrative clerical support to the Child Care Management Staff.
PERFORMANCE RESPONSIBILITIES: include the following. Other duties as assigned.
- Maintains the AVCP Child Care budget spread sheet.
- Maintains the Monthly Data reports for accuracy.
- Assist the deputy manager and director in preparing for monthly meetings.
- Assist with setting up travel and reconciling travel expenditures.
- Process Microix requests and manage orders.
- Assist with other departments as needed to complete projects that collaborate with Child Care.
- Maintain a binder for the team meetings: meeting minutes, agenda, and agenda items.
- Is responsible for all expenders for the Child Care, making check requests, purchase orders, tracking purchase orders.
- Maintain Program Operations and Central Office Calendar and revisions.
- Assist Deputy Director and Child Care Specialists in grant preparations and in researching Grant possibilities.
- Assists in putting any Child Care data into the appropriate software.
- Establish, develop, maintain, and update filing system for the deputy director and management staff.
- Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Child Care department.
- Answers all questions regarding purchasing.
- Responsible for general clerical duties as assigned.
Requirements
QUALIFICATIONS:
- AA degree or two years related experience.
- Ability to read, analyze, write well, organize and accurate reports and documents.
- Demonstrated knowledge of clerical systems and office equipment.
- Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs.
- Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents.
- Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years.
- Pass Criminal Background Check.
PREFERRED:
- Familiarity with social, cultural and economic realities of rural Alaska is desired.
- Familiarity with statewide/regional governmental and non-profit organizations is desired.
- Yupik/English Bilingual.
- Native hire preference
- Present or past Head Start parent