What are the responsibilities and job description for the Administrative Assistant position at Association of Equipment Manufacturers (AEM)?
Are you a proactive, detail-driven professional who thrives in a fast-paced environment? Do you take pride in delivering high-quality work and supporting teams with precision and purpose? If so, we want you on our team.
At AEM, we’re looking for an Administrative Assistant who is energized by challenge, motivated by results, and eager to contribute meaningfully to our mission. This role is ideal for someone who enjoys juggling multiple priorities, supporting both internal and external stakeholders, and ensuring that meetings, projects, and executive operations run seamlessly.
You’ll be part of a dynamic organization that values innovation, accountability, and excellence. Your contributions will directly support our leadership and help drive forward the industries we serve.
Key responsibilities:
- Own the coordination of internal and external meetings, including scheduling, AV setup, and materials preparation, with a focus on accuracy and anticipating logistical needs.
- Manage complex calendars, travel arrangements, and expense reports, ensuring every detail is accounted for and proactively resolve conflicts or issues.
- Prepare, proofread, and format documents and presentations using Microsoft Office Suite, with a sharp eye for grammar, consistency, and visual clarity.
- Support departmental projects, webinars, and special events, taking initiative to streamline processes and ensure nothing falls through the cracks.
- Oversee mailroom operations, shipments, and front office tasks with reliability and a commitment to maintaining a professional environment.
Requirements:
We’re looking for candidates with 1–3 years of administrative experience and a track record of excellence. Ideal candidates will demonstrate:
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Meticulous attention to detail – you catch what others miss.
- A self-starter mindset – you take initiative and follow through.
- Strong verbal and written communication skills, including proofreading ability.
- Ability to manage multiple priorities with grace and professionalism.
- A collaborative spirit – you work well on a team and contribute to shared success.
- Ability to lift and move materials weighing up to 50 pounds, with or without reasonable accommodation.
- Employment may require signing and complying with confidentiality or non-disclosure agreements, as applicable to the role.
Work Schedule:
This position is Monday through Friday, 8:00 a.m. to 4:30 p.m., with two telework days per week and flexibility based on front office coverage needs.
About AEM:
AEM is the leading organization in North America advancing construction and agriculture equipment manufacturers and their value chain partners in the global marketplace. In enabling growth together, AEM and its members build momentum for the equipment manufacturing industry and the markets it serves.
We offer a competitive salary and an outstanding benefits package including:
- Health, dental, and vision insurance
- 401(k) with company match
- Life insurance and long-term disability
- 18 PTO days in your first full calendar year
- 10 paid holidays, and two floating holidays
Our team is passionate about what we do; our office is modern and welcoming, and we’re proud to be involved in a variety of community service initiatives.