Human Resources Manager

Job Title: Human Resources Manager

Reports To: Executive Director; Senior Director of Membership Services, Finance, & Operations

FLSA Status: Exempt

Job Summary

The Human Resources Manager is responsible for managing the organization’s HR operations, payroll administration, benefits programs, employee relations, and regulatory compliance functions. This role ensures accurate and timely payroll processing, oversees employee benefit administration, and maintains compliance with federal and state employment laws across multiple states.

The Human Resources Manager serves as a strategic partner to leadership by providing guidance on employee relations matters, mitigating organizational risk, and maintaining compliant and effective HR policies and practices. This role works to ensure the organization is a fulfilling, rewarding working environment for all team members. This role is also essential in protecting the organization and team by ensuring proactive compliance management, maintaining accurate and timely reporting, and collaborating with external legal counsel and regulatory agencies as needed.

Organization

The Association of American Educators is a national non-profit, non-union professional educator association that champions professionalism for educators. AAE serves members in all fifty states in all school types. AAE is committed to a teaching profession that is student-oriented, well respected, and personally fulfilling. AAE seeks to foster the transformation of the teaching profession by empowering and supporting a community of professionals for the benefit of our students and the nation. AAE is a forward-thinking, reform-minded organization, primarily serving K-12 public district and public charter school educators. AAE is a leader in advancing education and labor reform. AAE’s mission is also supported by AAE Foundation, a 501(c)(3) that works closely with AAE, a 501(c)(6). AAE and AAE Foundation empower and amplify educator voices committed to student achievement and teaching excellence. For more information visit aaeteachers.org.

Position Type

Days of work are Monday through Friday. Occasional evening and weekend work may be required as job duties demand. This hybrid position is based in Newtown, PA and is scheduled to work approximately 40 hours per week, with a combination of in-office days at our Newtown location and approved remote work days.

Duties and Responsibilities

Payroll Management

• Process semi-monthly payroll and employee change requests
• Track and record PTO usage
• Record payroll entries in QuickBooks
• Submit retirement, HSA, disability contributions
• Calculate 401k retirement matching contributions for managements approval (accounting)
• Manage the annual retirement plan Force-Out processing and required forfeiture reports

Employee Benefits Administration

• Administer employee benefit programs, including medical, dental, disability, and employee assistant programs
• Manage and conduct all stages of open enrollment
• Assist employees with benefit changes and respond to benefit-related questions
• Research and recommend new employee benefits and staff training opportunities

Employee Relations

• Participate in employee disciplinary meetings, termination, and workplace investigations
• Provide guidance and recommendations to management on employee relations matters
• Serve as liaison between management and employees to provide HR guidance and support
• Monitor employee PTO balances to ensure compliance with maximum accrual policies

Recruitment & Onboarding

• Review job descriptions and offer letters for accuracy and compliance
• Develop and conduct onboarding and offboarding process
• Conduct exit interviews for employee separations
• Review and process unemployment claims
• Respond to employment verification requests

Policy Development & Compliance

• Oversee policy compliance and recommend updates to organizational policies and practices
• Interpret and implement federal and state employee legislation to ensure compliance
• Navigate HR requirements associated with operating in multiple states
• Consult with outside legal counsel regarding potential HR liability matters
• Manage compliance testing semi-annually ensuring timely and accurate reporting to avoid penalties

Position Requirements

• Bachelor’s degree.
• Minimum three years of experience in human resources, payroll administration, non-profit organization compliance, or related work.
• Respect for deadlines, attention to detail, and commitment to quality.
• Excellent interpersonal skills and a commitment to relationship-building for the organization, both internally and externally.
• Experience working with spreadsheets in Excel.
• Strong analytical thinking, problem solving skills and communications skills (both written and oral) with attention to detail.
• Outstanding organizational skills and ability to work independently and in close coordination with others.
• Philosophical alignment of association’s policy platform and mission.

Preferred Qualifications

• Experience with QuickBooks accounting software.
• Experience in membership association industry.
• Experience in non-profit organizations.
• Professional experience in K-12 education.

Compensation

$80,000-90,000 annually, depending on experience.

Benefits

Employee health insurance coverage, dental insurance, vision insurance, retirement plan (401k) with matching opportunity, and more.

Technology

Laptop, cell phone, and printer provided by AAE.

Confidentiality

Employee will be subject to AAE’s Confidentiality Agreement. Consistent with AAE’s expectations of information security for employees working at the office, telecommuting employees will be expected to ensure the protection of AAE’s confidential and member’s information accessible from their home office. Steps include use of locked file cabinets and desks, regular password maintenance, and any other steps appropriate for the job and the environment. The employee will establish an appropriate work environment within his or her home for work purposes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; talk or hear; taste or smell. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Application Process

Send cover letter with salary requirements (not a salary history) and professional resume to colin@aaeteachers.org, attention Human Resources Manager position.