What are the responsibilities and job description for the Accounting Analyst position at Association Management Inc?
COMPANY DESCRIPTION
Association Management, Inc. (AMI) empowers non-profit organizations to achieve their mission through trusted expertise and strategic partnership. Established in 1986 and relocated to Gig Harbor, WA in 2003, the company values trust, excellence, ingenuity, and a focus on community. AMI prides itself on fostering growth and excellence within its partner organizations through tailored and reliable association management solutions.
ROLE DESCRIPTION:
This is a full-time hybrid role for an Accounting Analyst, based in Gig Harbor, WA. The Accounting Analyst will oversee day-to-day financial operations, including preparing financial statements, managing journal entries, conducting analyses, and supporting accounting processes. The role also involves collaborating with team members to ensure accurate financial reporting.
RESPONSIBILITIES:
General Accounting & Financial Support
- Conduct financial analysis, including cash flow, forecasting, and year-over-year comparisons
- Support membership billing and recurring payments
- Act as a liaison for IRS communications and tax-related inquiries
- Maintain accurate financial records and support documentation
- Create user-friendly “how to” guides for recurring financial tasks
1099 & 990 Preparation
- Prepare and file 1099 and 1096 forms annually for multiple clients
- Ensure vendors and accounts are correctly set up in QuickBooks
- Support 990 preparation by coordinating with Executive Directors and CPAs
- Close and lock books within one month of fiscal year-end
Audit & Compliance
- Prepare documentation and reports for annual audits
- Ensure clients remain PCI compliant and renew certifications proactively
- Track audit-related expenses and client billing
Payment Processing & Bookkeeping
- Manage credit card payment processing and dispute resolution
- Reconcile monthly payments and ensure timely deposits
- Handle check printing, mailing, and posting for remote executive directors
- Perform advanced bookkeeping entries including depreciation, prepaid revenues, and expenses
Executive Director & Organizational Support
- Provide accounting guidance and QuickBooks support to executive directors
- Build custom reports and handle special projects as needed
- Monitor and reconcile AMI internal credit card activity and large transactions
QUALIFICATIONS:
- 3-5 years of accounting experience, preferably with nonprofit organizations
- Proficiency in preparing Financial Statements and conducting financial reporting
- Strong knowledge of Quickbooks and general accounting principles
- Strong Analytical Skills for interpreting financial data and identifying trends
- Experience with Journal Entries (Accounting) and related processes
- Knowledge of Finance principles and practices
- Ability to manage multiple priorities and deadlines across different clients
- Detail-oriented with excellent organizational skills