Coordinator for ACG Silicon Valley Chapter

Association for Corporate Growth (ACG) Silicon Valley Chapter Coordinator

Position Overview

The ACG Silicon Valley Coordinator is responsible for coordinating events and programs, managing membership and sponsorship activities, and supporting chapter operations. This is a part-time, remote position based in the Silicon Valley area and requires regular attendance at in-person events. The role reports to the Regional CEO, ACG West and works closely with the advisory board, committees, volunteers, sponsors and regional leadership.

The position plays a critical role in advancing ACG’s mission and strategic objectives through effective program execution, high-quality member service, and strong operational support.

Key Outcomes

Success in this role is measured by:

• High member satisfaction
• Achievement of annual goals for meeting attendance, membership growth and retention, and engagement
• Achievement of sponsorship and revenue targets
• Effective expense management to meet budgeted targets

The position involves access to sensitive information and requires discretion, sound judgment, and strict confidentiality. Responsibilities may evolve based on organizational needs and direction from leadership.

SCOPE OF DUTIES:

Event Planning and Logistics

• Coordinate registration, meeting preparation, on-site support, and post-event follow-up.
• Support all programs, committees, and special events.
• Maintain a comprehensive calendar of local, regional, and national ACG meetings and events.

Sponsorship Management

• Support the Sponsorship Committee Chair in securing sponsors for chapter programs and events.
• Track annual and event-specific sponsors and coordinate fulfillment of sponsorship benefits.
• Serve as the primary point of contact for sponsor inquiries and support.

Member Relations and Committee Support

• Manage and support chapter committees including Membership, Programs, Sponsorship, and NextGen/Young ACG.
• Perform member recruitment, renewal and retention initiatives, and onboarding of new members.
• Partner with chapter leaders to assess member needs and adjust benefits and programming.
• Collaborate with committee chairs to ensure timely completion of goals and initiatives.
• Deliver a consistently high level of service to members.
• Oversee monthly and annual membership reporting and analyze trends to support planning and growth.
• Maintain the association management system (AMS/CRM), ensuring data accuracy and consistency.

Marketing and Communications

• Coordinate with the West Region Marketing Team on promotional emails, social media content, and website updates.
• Support the creation and distribution of event signage and marketing and membership collateral.

Finance

• Track chapter and event revenue and expenses.
• Coordinate invoices, receipts, and payments with ACG Finance.
• Assist in preparing financial reports for the Advisory Board in collaboration with chapter leadership.

Governance

• Coordinate logistics for Advisory Board meetings (approximately six per year).
• Prepare meeting agendas and materials in partnership with the Advisory Board President.
• Record and distribute board and committee meeting minutes.

General Responsibilities

• Manage vendors and external contractors as needed.
• Provide exceptional customer service to members, sponsors, partners, and colleagues.
• Collaborate with the Regional CEO and Advisory Board leadership to identify opportunities for improvement in programs, sponsorship, and outreach.
• Perform other duties as assigned.

 QUALIFICATIONS:

The successful candidate will inspire confidence and maintain trust with members, volunteers, and staff while thriving in a fast-paced, collaborative environment. The ideal candidate is a motivated self-starter with strong organizational skills and exceptional attention to detail.

·      Bachelor’s degree

·      3–5 years of experience in association membership, event management, hospitality, or office administration

·      3–5 years of experience managing virtual and in-person meetings and events

·      Demonstrated success working with members, volunteer leaders, committees, and/or clients

·      Strong project management, organizational, analytical, and leadership skills

·      Ability to develop and implement strategies while maintaining quality and accuracy

·      Excellent written and verbal communication skills, including experience producing materials and presentations for senior-level audiences

·      strong writing, editing, and presentation skills required.

TECHNOLOGY SKILLS:

Proficiency with:

• Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams, SharePoint)
• Social media platforms (LinkedIn)
• Design and content tools (Canva, Adobe Acrobat, Photoshop)
• Website publishing systems
• AMS/CRM platforms
• Marketing automation tools (Higher Logic/Informz preferred)

SUPERVISORY RESPONSIBILITIES: 

Oversee contract service providers and temporary staff, as needed.

Work Environment and Physical Requirements

This role is primarily remote, with work conducted from a home office and at in-person events throughout the Silicon Valley Area. A computer will be provided. The position may require hours beyond a standard 30-hour week during peak workloads or event periods.

The role requires the ability to support event setup and breakdown, including lifting, carrying, bending, and standing for extended periods. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This is a part-time position with an estimate of 25 hours per week. The pay rate is $55.00 per hour.

This job description is not intended to be an exhaustive list of duties. Responsibilities may change based on organizational needs.