What are the responsibilities and job description for the Administrative Assistant position at Associates In Pediatric Therapy LLC?
Hybrid: On-site and remote
Making a difference and helping kids shine, one session at a time.
At Associates in Pediatric Therapy (APT), we don’t just offer therapy, we build brighter futures through compassionate, individualized care. At APT, you’ll be part of a dynamic, support team that puts kids and families first, all in a fun, energizing environment designed to help everyone thrive (including you!).
We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, proactive, and enjoys being part of a team in a fast-paced, people-centered environment.
Associates in Pediatric Therapy offers:
- Health, Dental, and Vision Insurance
- 100% Company Provided Life Insurance
- Disability Insurance
- Paid Time Off
- 401(K) Match
- Opportunities for Advancement
- And so much more!
What You'll Do:
- Provides high-level administrative support to corporate leaders and cross-functional teams (e.g., scheduling, correspondence, document preparation)
- Manages complex calendars, schedules critical meetings, and coordinates logistics including agendas, materials and follow-up items
- Prepares, formats, and maintains confidential reports, presentations, and internal communications
- Coordinates travel arrangements and expense tracking as needed
- Maintains organized digital and physical filing systems in accordance with Company standards
- Supports onboarding, training, logistics and internal events and meetings
- Serves as a liaison between corporate departments to ensure timely communication and task completion
- Upholds confidentiality and exercises sound judgment when handling sensitive information
- Supports process improvement initiatives and special projects as assigned
Core Skills & Qualifications (include, but are not limited to):
Education/Licenses:?
- High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred
- 2 years of administrative or executive support experience, preferably in a corporate or healthcare-related environment
- Strong proficiency in Microsoft Office (Outlook, Wod, Excel, PowerPoint); experience with collaboration tools (Teams, SharePoint) preferred
- Strong problem-solving and analytical skills
- Excellent organizational, time management, and prioritization skills
- Strong written and verbal communication skills
- Ability to work independently and manage multiple priorities in a fast-paced environment
- High level of professionalism, discretion and attention to detail
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 lbs at times.
See why we are proud to work at APT:
Watch the Video:
https://youtu.be/sAaIFxeMmaU
More info available at:
http://www.kidtherapy.org/careers
Associates in Pediatric Therapy is an Equal Employment Opportunity employer.