Multimedia Assistant

Position Title: Multimedia Assistant 

Position Department: Marketing 

FLSA Status: Non-Exempt

Full/Part-Time: Student Part-Time

Compensation: $18.95 per hour

Reports to: Marketing & Communications Manager

Click here to apply!

Associated Students Summary

Associated Students’ (A.S.) mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high quality programs and services; and to prepare students as they move towards a thoughtful and purposeful life after graduation.

A.S. is a non-profit auxiliary corporation serving the students of San Jose State University whose primary source of funding is from mandatory student body fees. A.S. Departments include the Cesar Chavez Community Action Center, Child Development Center, General Services Center, Human Resources, Information Technology, Events, Marketing, Print & Technology Center, Student Government, and Transportation Solutions.

Position Summary

The Multimedia Associate will produce and manage video and photography, video projects, working with the marketing team, department contacts, and A.S. Board of Directors to plan creative multimedia campaigns that enhance and improve brand image, and increase campus-wide awareness of programs, services, events.

Essential Functions

Content Production & Management

• Multimedia Production: Capture and edit high-quality photography and short-form video content (e.g., Reels, TikToks) for A.S. events, campaigns, and promotional materials.
• Portrait & Event Media: Conduct professional headshots and capture event photography for the A.S. Board of Directors, departmental teams, and election candidates.
• Digital Asset Management: Systematically organize and archive all visual assets across Google Drive shared drives, YouTube, Flickr, and internal archives to ensure streamlined access for stakeholders.
• Archival Research: Select and repurpose archival media to produce tailored multimedia content for social media, websites, and internal/external communications.

Distribution & Engagement

• Content Distribution: Strategically post and schedule multimedia content across social media platforms, ensuring strict adherence to A.S. branding guidelines and campaign objectives.
• Team Collaboration: Distribute finalized visual assets to department clients, the Marketing Specialist, and the Web & Social Media Associate to support cross-platform campaign execution.
• Trend Integration: Stay current on photography, videography, and social media trends to produce fresh, engaging visual storytelling that aligns with digital strategies.

Operations & Equipment

• Equipment Oversight: Responsible for the maintenance, inventory, and organized checkout of all departmental photography, video, audio (mics/recorders), and lighting equipment.
• Project Coordination: Manage the end-to-end participant workflow for multimedia projects, including scheduling, recruitment, and project-day logistics.
• Operational Reporting: Provide comprehensive project status reports to the supervisor, detailing production timelines, asset delivery, and equipment status.

Collaboration & Professional Development

• Strategic Partnership: Collaborate with the marketing team and student leaders to develop creative campaigns and deliver content through professional communication channels.
• Required Training: Attend regular staff meetings and participate in required student development trainings, including bi-semester professional development and CMEG orientation sessions.

Required Meetings & Training

• Weekly Department Meetings: Fridays (schedule may adjust based on team availability)
• Marketing Department Staff Training: Bi-semester professional development sessions (dates TBD and communicated in advance)
• CMEG Student Assistant Training: Full-day orientation sessions for all CMEG department student staff (CCCAC, Marketing, Events, Garden)
  • Fall 2026: August 18, 11:30 AM – 5:00 PM
  • Spring 2027: January (date and time TBD)

Note: Training dates are set well in advance to ensure student schedules can accommodate attendance. These sessions are essential for role success and team coordination.

Knowledge, Skills & Abilities

• Technical Production: Advanced proficiency in photography, video production, and audio editing using Adobe Creative Cloud (Premiere Pro, Photoshop, After Effects, Lightroom) or Final Cut Pro.
• Platform Management: Demonstrated experience publishing and managing professional digital content across YouTube, Flickr, and Google Drive.
• Social Media Expertise: Comprehensive knowledge of Instagram, TikTok, YouTube, Threads, X/Twitter, and Facebook, including platform-specific posting and scheduling workflows.
• Engagement Strategy: Proven ability to translate campaign goals into high-quality visual content designed to drive student engagement and brand awareness.
• Software & Administration: Proficient in Google Workspace and Microsoft Office for project management and internal communication.
• Project Management: Strong organizational skills with the ability to manage multiple production timelines, equipment inventory, and participant logistics in a fast-paced environment.
• Communication: Excellent interpersonal skills for professional collaboration with diverse student leaders, A.S. staff, and department clients.
• Professionalism: High degree of patience and confidence in creative problem-solving and maintaining a consistent organizational voice.

Work Environment, Hours and Physical Demands

• This job operates in an office environment and routinely uses standard office equipment.
• Work hours are Monday through Friday, 8:00 AM – 5:00 PM. 
• Occasional evening and weekend work may be required as job duties demand.
• Must be able to operate a computer, including a keyboard and mouse, and phone.
• Must be able to occasionally lift or carry office or event products or supplies, up to 40 pounds, accommodations available will be provided upon request.  

Other Duties

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Activities, duties, or responsibilities may change at any time, with or without notice.  

Required or Preferred Education and Experience

• Must be a current SJSU student
• Portfolio Requirement: Must provide a portfolio, demo reel, or accessible collection of work showcasing professional photography and video editing experience at the time of application.
• Concentration in Radio/Television & Film, Journalism, Digital Media Arts, Communications, Public Relations or Marketing preferred
• Requires experience in photography, video and audio communications

Notes to Applicants

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position may be exposed to sensitive or personal information and is required to comply with the requirements set forth by the Integrated CSU Administrative Manual 8000 series and Associated Students Information Security Standards as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily after a conditional offer of employment. Failure to satisfactorily complete the background check may affect a conditional offer of employment.

Equal Employment Statement

Associated Students provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. A.S. provides reasonable accommodations for applicants with disabilities who self-disclose.

Applications

Applicants must submit a complete application through the Associated Students applicant tracking system, ADP. Only complete applications will be considered. 

Deadline

The position will remain open until filled.

Click here to apply!