What are the responsibilities and job description for the Accounts Payable Supervisor position at Associated Grocers?
Accounts Payable Supervisor – Join Our Team!
Associated Grocers is seeking an Accounts Payable Supervisor to lead our accounting team. In this role, you’ll oversee AP staff, ensure accurate and timely invoice processing, and help maximize cost savings.
If you’re detail-oriented, organized, and experienced in accounts payable leadership—with a knack for building strong vendor relationships—we want to hear from you!
Competitive pay, weekly paychecks, a comprehensive benefits package, 401(k) retirement plan, Paid Time Off starting at hire, and a supportive, team-oriented work environment.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
1. Continuously evaluate, enhance, and document A/P processes and procedures.
2. Supervise Expense Payable Clerk, and Accounts Payable Clerk(s).
3. Assist the Accounting Manager with staff development in the A/P department.
4. Communicate regularly with the Accounting Manager regarding the status of Accounts Payable team activities, including updates on daily, weekly, and monthly task progress, any issues or concerns, and opportunities for collaboration or support.
5. Manage and distribute to the appropriate AP team member all emails sent to the AP department email group.
6. Ensure timely processing of vendor credits.
7. Assist with daily department processes, including but not limited to:
a. Reviewing invoices ready for payment for proper approvals, coding, and use tax.
b. Processing and reviewing all daily disbursements.
c. Scanning Inventory Receiving documents.
d. Linking payments and backup documents within the document imaging program.
e. Processing inventory and administration invoices.
8. Review and distribute requested repayments from suppliers.
9. Review outstanding vendor payments exceeding 60 days and retailer payments exceeding 30 days.
10. Provide the Accounting Manager with a daily list of outstanding checks.
11. Process and review all Tobacco purchases, including but not limited to:
a. Reconcile manual invoices in SCP.
b. Post manual payments within accounting software.
c. Reconcile tobacco bank statements and provide Accounting with a report of any outstanding purchases or credits for period-end.
d. Communicate any open credits with the Tobacco vendor.
12. Support the Accounting Manager with Damage Reclamation tasks, including but not limited to:
a. Ensure Damage Reclamation labels and new member binders are sent when requested.
b. Provide monthly up-to-date files to the Damage Reclamation Vendor.
c. Provide reporting to requested retailers as well as internally for further review.
d. Pull damage reclamation data every third Wednesday after period end date to process store credits and vendor charges.
e. Supply Accounting Manager with a summarization of damage reclamation net revenue.
13. Ensure A/P invoices and SCP interfaces are balanced daily within the accounting software.
14. Assist third party A/P Auditor in processing and collecting payments.
15. Prepare and process annual 1099 forms.
16. Collaborate with our core vendors to clear all outstanding payments as listed on the quarterly pending write-off report.
17. Maintain and review outstanding invoices and purchase orders with the Expense Payable Clerk.
18. Assist/take ownership of special projects assigned by the Accounting Manager and Corporate Controller.
Supervisory Responsibilities
Manages and supervises the Accounts Payable Department. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Education and/or Experience
Bachelor's degree (B. A.) from four-year college or university; or one to two years’ related experience and/or training; or equivalent combination of education and experience.
Computer Skills
Proficient in Excel and general computing skills
Other Skills and Abilities
- Well-developed supervisory and communication skills
- Knowledge of automated accounting procedures